Admin Assistant

Job Details

Job Location:

Miami FL - Miami, FL 33178

Position Type:
Full Time

• Provide seamless support and organization to the running of the CEO and senior management team,
• Support the CEO in delivering the strategic leadership and vision of the board, management, structure and organization of the Group and its businesses.
• Maintain the CEO’s diary and appointment schedule by planning and scheduling meetings, conferences, teleconferences, travel, etc., including organizing the corporate diary on an annual basis (i.e. board and committee meetings).
• Maintain internal and external confidence by keeping information confidential.
• Complete administrative support, strategy and project management.
• Work closely with internal and external stakeholders to ensure timely delivery of both strategic and operational deliverables.
• Coordinate trips (Plane tickets, hotel, etc.)
• Coordinate seminars/ transportation (inside and outside of Florida)
• Keep track of receipts and take care of expense reports
• Monthly expense report by area (e.g.: Printing, seminars, travel budget, etc.)
• Other duties as assigned.
• Perform general clerical duties to include but not limited to photocopying, scanning, faxing, mailing, and filing.

• Excellent communication and organizational skills.
• Preferably bi-lingual, English and Spanish.
• Strong attention to detail and ability to self-check work
• Excellent interpersonal skills
• Excellent organizational skills, ability to prioritize workload
• Excellent calendar management skills, including the co-ordination of complex executive meetings and travel arrangements for management.
• Enthusiastic attitude, cooperative team player, adaptable to new or changing circumstances, professional demeanor, sensitive to client needs, self-motivated, creative and innovative.
• Excellent problem solving skills

• Prefer college degree, but not required??

• Excellent computer skills with proficiency in Microsoft Word, Excel, PowerPoint and Outlook.