Executive Assistant

Executive Assistant

A fast-paced private office is seeking a polished, highly organized Executive Assistant to provide high-level administrative and logistical support. This is an EA-focused position requiring exceptional attention to detail, strong communication skills, and the ability to manage numerous moving pieces in a demanding environment. Responsibilities include managing complex calendars, scheduling, and day-to-day executive logistics, coordinating extensive domestic and international travel, including highly detailed itineraries and private travel arrangements, anticipating scheduling and logistical needs, proactively troubleshooting changes, communicating and coordinating closely with internal teams and external contacts, handling confidential and time-sensitive matters with discretion, and remaining responsive and flexible when travel or business needs require support outside of standard hours.

Qualifications include a bachelor's degree, exceptional organizational skills and attention to detail, strong written and verbal communication skills, comfort operating in a highly collaborative, fast-paced environment, ability to manage changing priorities with a high level of urgency, flexibility for off-hours support and a 24/7 mentality when needed, and the ability to work onsite five days per week in Brickell.