Executive Assistant – US Sales

Location:
Miami, FL

Cantor Fitzgerald, with over 16,000 employees, has been a leading global financial services firm at the forefront of financial and technological innovation since 1945.

Cantor is a preeminent investment bank serving more than 5,000 institutional clients around the world, recognized for its strengths in fixed income and equity capital markets, investment banking, SPAC underwriting, PIPE placements, commercial real estate, and for its global distribution platform. Capitalizing on the firm’s financial acumen and technology prowess, Cantor’s portfolio of businesses also includes Prime Brokerage, Asset Management, and other businesses and ventures.

Cantor has consistently fueled the growth of original ideas, pioneered new markets, and provided superior service to clients. Cantor operates trading desks in every major financial center globally, with offices in over 30 locations around the world.

As one of the few remaining private partnerships on Wall Street, Cantor has the distinct ability to focus on long-term value creation and solid relationship building. Our structure allows us to respond quickly to client needs, develop solutions that address complex challenges, avoid the limitations of bureaucracy, and attract talented individuals who are driven to succeed.

• Provide comprehensive administrative support to multiple senior executives.
• Manage complex and dynamic calendars, ensuring efficient scheduling and coordination of internal and external meetings.
• Anticipate and proactively resolve scheduling challenges while maintaining professionalism and flexibility.
• Prepare executives for meetings by organizing agendas, briefing materials, financial documents, and background information.
• Serve as a primary point of contact for internal and external stakeholders, maintaining a polished and professional communication style.
• Draft, proofread, and format correspondence, presentations, and reports with strong attention to accuracy and detail.
• Exercise discretion and sound judgment when handling highly sensitive, confidential, or regulatory-related information.

• Arrange and manage detailed domestic and international travel itineraries, including transportation, accommodations, and meeting logistics.
• Coordinate internal events such as leadership meetings, committee sessions, risk reviews, and team offsites.
• Ensure seamless travel execution and timely reconciliation of related expenses.

• Prepare, process, and reconcile executive and departmental expense reports in accordance with firm policies.
• Track, monitor, and maintain accurate records of expenses, budgets, and
• Identify opportunities to streamline administrative processes and improve workflow
• Support department-wide initiatives, meeting coordination, and communications across Finance and Risk teams.

• Collaborate closely with other Executive Assistants and administrative staff to ensure seamless operational support across the Finance and Risk organizations.
• Partner with internal teams such as HR, Compliance, Legal, and Operations to support cross-functional needs.
• Anticipate executive and team requirements, providing proactive solutions to improve productivity and workflow.
• Uphold a professional presence and serve as a role model for discretion, reliability, and teamwork.

Experience:

Minimum 1–3 years of experience supporting senior executives in a corporate, investment banking, or financial services environment. Experience with in Finance, Risk, or other corporate functions preferred.

• Technical Expertise:
  Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word); experience with Concur or similar expense management systems required.
• Organization:
  Exceptional prioritization, time management, and multitasking skills.
• Communication:
  Excellent written and verbal communication skills, with confidence interacting with senior leaders and cross-functional teams.
• Professionalism:
  Demonstrated discretion, sound judgment, and commitment to maintaining…