Coordinator, School of Podiatric Medicine

Admissions Coordinator

The Admissions Coordinator plays a critical role in achieving BUSPM enrollment goals by ensuring smooth operations of all routine processes for developing and maintaining a positive relationship with podiatric prospects and applicants and providing overall support to the enrollment management operation for the School of Podiatric Medicine.

This position leads the admission file review process, oversees all applicant communication, coordinates all logistics for the interview process, including scheduling faculty, serves as the primary liaison to the AACPM, and, when necessary, represents BUSPM in all aspects of the operation in place of the Director. Through these responsibilities, the Admissions Coordinator not only supports but actively contributes to the success of the enrollment management operation.

Admission file management and compliance operations

• Evaluate and score all applications according to our standard rubric, laying the groundwork for fair, consistent, and mission-aligned admission decisions.
• Monitor and track applicant progress through the admissions cycle, maintaining real-time updates across CAS, Colleague, and Salesforce to guarantee accuracy and transparency for both applicants and the admissions team.
• Manage and safeguard all applicant documents, including pre-interview materials, letters of recommendation, MCAT scores, and transcripts, ensuring completeness and compliance with AACPM standards, Admission requirements, and accreditation standards.
• Establish and maintain official student records in Etrieve, seamlessly and accurately transferring files from CAS and ensuring accurate record-keeping for all incoming students.
• Update and resolve student record issues in Colleague related to transfers, CAS integration discrepancies, Social Security , and other critical data accuracy points.
• Create and organize the incoming class cohort in American Data Bank, streamlining retrieval and compliance tracking for required background checks.
• Review and verify all background checks (FBI, drug screening, and criminal history) for incoming students to ensure institutional and regulatory compliance.
• Prepare longitudinal student analyses for the Academic Dean, delivering data-driven insights that inform academic planning, retention strategies, and institutional reporting.

Prospect engagement and admissions communication management:

• Coordinate and send interview invitations to qualified applicants via CAS or university email, ensuring accuracy and professionalism in all outreach.
• Manage applicant correspondence through CAS, including admission decisions, scholarship notifications, and status updates, to provide timely and transparent communication.
• Support the Admissions Director with interview scheduling, including preparing invitations and confirmations, to ensure a seamless and positive candidate experience. Acknowledge and update applicant status upon deposit receipt, reinforcing engagement and securing enrollment commitments.
• Provide individualized admissions counseling to prospective students via email and phone, offering clear guidance on requirements, timelines, and opportunities within the program.
• Maintain consistent communication with applicants throughout the process, addressing questions and ensuring they feel informed and supported at every stage.
• Host campus tours and deliver program presentations, both virtually and in person, to prospective students and their families, serving as a key representative of the School.
• Guide incoming students through compliance requirements, including background checks and screenings, and liaise with American Data Bank to resolve any issues efficiently.

Interview coordination and candidate experience

• Collaborate with the Admissions Director to develop interview schedules each semester, coordinating virtual and on-campus sessions to optimize faculty and student participation.
• Assist the Admissions Director with managing the interview scheduling system (Schedule Once)
• Coordinate faculty participation by sending invitations and calendar requests to pre-clinical and clinical faculty and maintain accurate records of their…