Manager, Administrative Operations – Sylvester Myeloma Institute

The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full-Time Manager, Administrative Operations - Sylvester Myeloma Institute to work at the UHealth campus in Miami, Fl.

CORE JOB SUMMARY
The Manager, Administrative Operations oversee office activities and services including the supervision of office staff to achieve maximum productivity and expense control. Develops procedures and policies for administrative activities, such as records maintenance, document preparation, mail distribution, reception, and other related internal operations.

CORE JOB FUNCTIONS

• Ensures all administrative operations run smoothly and efficiently.

• Coordinates, plans and directs services which support the running of the department

• Plans and coordinates the duties of staff in addition to analyzes complex administrative concerns.

• Develops and implements department processes.

• Recruits and trains office support staff.

• Manages staff in the day-to-day performance of their jobs.

• Ensures projects, department milestones/goals are met and adheres to approved budgets.

• Purchases and maintains office equipment and supplies.

• Tracks and analyzes operational costs.

• Coordinates delivery of office services with other departments.

• Ensures employees are trained on controls within the function and on university policy and procedures

• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary

CORE QUALIFICATIONS

Education:

High School Diploma or equivalent

Experience:

Minimum 5 years of relevant experience required

Knowledge, Skills and Abilities:

• Operational Management:
  Optimizes day-to-day operations and processes for efficiency and effectiveness.

• Organizational Development:
  Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.

• Financial Oversight:
  Knowledge of financial operations and management.

• Team Leadership:
  Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.

• Technical Proficiency:
  Skilled in using office software, technology, and relevant computer applications.

• Communication:
  Strong verbal and written communication skills to convey ideas clearly and persuasively.

The Manager of Administrative Operations provides comprehensive administrative and operational support to the Sylvester Myeloma Institute (SMI), with primary responsibility for supporting the Medical Director and Director of Administrative Operations. This position plays a key role in coordinating the Institute’s day-to-day administrative activities, financial processes, faculty and staff operations, meetings, and special events. The Manager works closely with SMI leadership, faculty, staff, and institutional partners to ensure efficient operations, timely follow-up, and effective organization across the Institute.

Department-Specific Responsibilities:

• Provides day-to-day administrative and operational support to the SMI Medical Director and Director of Administrative Operations, assisting with Institute priorities, special projects, and ongoing operational needs.

• Manages and coordinates the Medical Director’s complex calendar, including meetings, conferences, speaking engagements, faculty commitments, visitors, and other internal and external activities.

• Initiates, processes, and monitors Workday transactions and other administrative requests, including requisitions, reimbursements, purchase orders, expense reports, procurement requests, and related departmental transactions.

• Assists with financial administration and account reconciliation activities, working closely with the Director of Administrative Operations to monitor departmental, gift, grant, research, and other Institute accounts and expenditures.

• Maintains organized tracking systems for SMI financial and administrative activities, including gifts, grants, research accounts, purchases, commitments, and other departmental resources.

• Coordinates and facilitates SMI meetings, seminars, visiting faculty programs, retreats, special events, and other…