Executive Assistant

Description

We are looking for an Executive Assistant to provide high-level administrative support in Palmetto Bay, Florida. This role is ideal for someone who is organized, proactive, and confident managing shifting priorities in a fast-paced environment. The successful candidate will help keep executive schedules, meetings, and travel plans running smoothly while supporting day-to-day business operations. Preference for a candidate that has experience in the education, government, or foundation industry.

Responsibilities:

- Manage complex executive calendars, resolve scheduling conflicts, and ensure appointments are prioritized effectively.

- Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation.

- Coordinate meeting logistics by securing conference rooms, preparing agendas, and confirming attendee availability.

- Support executives with day-to-day administrative tasks to improve efficiency and maintain organization across activities.

- Track schedule changes and communicate updates promptly to internal and external stakeholders.

- Prepare and organize materials needed for executive meetings, presentations, and business discussions.

- Maintain accurate records related to travel plans, meeting schedules, and administrative correspondence.

INTERESTED AND QUALIFIED INDIVIDUALS SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS  

Requirements

- At least 2 years of experience providing administrative or executive support.

- Demonstrated ability to manage calendars with multiple priorities and frequent changes.

- Experience coordinating travel arrangements and building detailed itineraries.

- Strong organizational skills with close attention to detail and follow-through.

- Ability to communicate professionally with executives, colleagues, and external contacts.

- Proficiency in handling executive meeting coordination and scheduling logistics.

INTERESTED AND QUALIFIED INDIVIDUALS SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS  

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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