Department Assistant Receptionist

Description We are looking for a detail-oriented Department Assistant Receptionist to support daily front-desk and administrative operations for a healthcare activity center in Florida. This long-term contract position is ideal for someone who enjoys creating a welcoming environment while keeping office workflows organized and running smoothly. The role combines receptionist coverage, customer service, clerical coordination, and general office support in a busy setting that values clear communication and dependable follow-through.

Responsibilities:

- Welcome visitors, answer incoming calls, and provide courteous assistance to patients, staff, and guests throughout the day.

- Coordinate routine administrative tasks such as sorting and distributing mail, handling faxes, and maintaining orderly front-office records.

- Arrange travel details, organize lunch orders, and track RSVPs for meetings or department events as needed.

- Open and close the office each day while helping maintain supply levels, workspace organization, and overall cleanliness.

- Monitor shared office equipment, including printers, and report or address basic operational issues to support uninterrupted daily use.

- Complete standard clerical assignments independently and seek guidance for more complex requests or non-routine situations.

- Prepare, type, and update documents using Microsoft Office applications, including Word and Excel.

- Support department operations by following established service practices and assisting with additional administrative duties as assigned. Requirements - High school diploma or equivalent required.

- At least 2 years of customer service and/or clerical experience.

- Minimum 1 year of experience coordinating travel arrangements, lunch orders, RSVPs, and mail distribution.

- Minimum 1 year of experience supporting office operations, including opening and closing procedures, supply management, and maintaining an organized workspace.

- Working knowledge of customer service practices and the ability to interact professionally with a wide range of people.

- Strong verbal and written communication skills.

- Bilingual Spanish required.

- Ability to lift up to 30 pounds; experience with Microsoft Word and Excel and the ability to manage multiple tasks is preferred. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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