Administrative Assistant

Description

We are looking for an experienced Bilingual Administrative Assistant to support a busy sales office in Miami, Florida. This is a contract-to-permanent opportunity for someone who is organized, professional, and comfortable being the first point of contact for clients and visitors.

Candidates must be bilingual in English and Spanish.

The ideal candidate will have strong administrative and front desk experience and be comfortable supporting a fast-paced office environment.

Responsibilities:

+ Greet clients, guests, and team members and provide a professional and welcoming first impression.

+ Answer and route incoming calls using a multi-line phone system.

+ Assist callers and visitors in both English and Spanish as needed.

+ Provide general administrative and clerical support to the sales office.

+ Maintain and update calendars, meetings, appointments, and office schedules.

+ Enter and update information in spreadsheets, internal systems, and office records.

+ Assist the sales team and office leadership with daily administrative needs.

+ Help coordinate office activities and keep workflows organized.

+ Maintain the reception area and common office spaces so they remain clean and presentable.

+ Handle general correspondence, filing, scanning, and document preparation as needed.

Requirements

Qualifications:

+ Bilingual in English and Spanish is required.

+ Previous administrative assistant, receptionist, or front desk experience.

+ Strong communication and customer service skills.

+ Comfortable working in a fast-paced office environment.

+ Strong organizational skills and attention to detail.

+ Proficiency with Microsoft Office, including Outlook, Word, and Excel.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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