Executive Assistant & Medical Staff Coordinator Job Miami area,Florida USA,Administrative/Clerical

Our promise to you:

Joining Advent Health is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. Advent Health is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team.

All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

Benefits from Day One:
Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
Paid Time Off from Day One
403-B Retirement Plan
4 Weeks 100% Paid Parental Leave
Career Development
Whole Person Well-being Resources
Mental Health Resources and Support
Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America)

Address:

601 E ALTAMONTE DR

City:

ALTAMONTE SPRINGS

State:

Florida

Postal Code:

32701

Job Description:

Organizes and updates Emergency Room call schedules to ensure adequate coverage. Manages shift assignments, handles requests for changes, and addresses scheduling conflicts. Collaborates with various departments to implement system-wide changes impacting the Medical Staff. Communicates changes, provides training, and ensures compliance with new policies or procedures. Schedules meetings, prepares reports, and facilitates communication between departments for the Campus Chief of Staff and Chief Medical Officer.

Assists with strategic planning and decision-making processes to improve patient care and operational efficiency. Other duties as assigned.

Knowledge, Skills, and Abilities:

Communicate and interact effectively and professionally with diverse populations, individually or as a team member, both in verbal and written communications [Required]
Excellent computer skills in word processing, spreadsheets, and databases, using programs such as Microsoft Outlook, Word, PowerPoint, Excel, Access, etc. [Required]
Maintain confidentiality, use discretion, and adhere to all corporate, legal, and regulatory guidelines, i.e. HIPAA [Required]
Self-motivated, with flexibility to multitask and prioritize in a stressful, fast-paced environment [Required]
Resolve issues with minimal direction or guidance, as well as work independently and as a team member [Required]
Professional attitude and conduct [Required]
Effectively utilize office equipment including fax, copier, printer, scanner, etc. [Required]
Meet ever-changing and multiple deadlines, managing day-to-day workflow [Required]
Detail-oriented, with strong proofreading and editing skills
Take all critical information into account, considering interrelationships among issues and implications for other stakeholders.
Apply knowledge, expertise, sound judgment and other references and resources as necessary to generate and evaluate solutions and recommendations.
Understand and appropriately apply principles, procedures, requirements, regulations, and policies
Excellent critical thinking skills
Ability to work independently and prioritize projects
Ability to work under stress and deadlines
Maintain confidentiality regarding legal matters, privacy issues, information technology, and data integrity
Ability to adapt behavior in response to new information or changing circumstances.
Is open to change and new information, ideas, methods, or approaches. Work and collaborate effectively in unstructured or dynamic environments and adjust the original objective or plan to allow for the best possible results. [Required]
Knowledge and Experience with credentialing software and MSOW [Preferred]

Education:

Bachelors [Required]

Field of Study:

in Business, Office Administration, or Health Services Administration

Work Experience:

4+ years’ experience in a healthcare environment as an administrative or executive assistant, secretary, or other higher level administrative/office support role [Required]
Event planning/coordination experience [Preferred]
Experience in meeting management and minutes recording [Preferred]
Experience with credentialing software [Preferred]
Medical staff services office experience or other healthcare environment [Preferred]

Additional Information:

Bachelor's degree inin Business, Office Administration, or Health Services Administration
OR4 years' of related experience

Licenses and

Certifications:

Certified Administrative Professional (CAP) (CAP) [Preferred]

Physical Requirements:

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