Executive Assistant

Buchanan is looking for a highly organized, proactive and dependable Executive Assistant to support senior leadership and help oversee the smooth day-to-day running of our growing Miami office.

This is a varied and highly visible position combining Executive Assistant responsibilities with broader office management and operational support. It would suit someone who enjoys supporting senior stakeholders while also taking ownership of the details that keep an office organized, efficient and enjoyable.

• Providing Executive Assistant support to senior leadership
• Managing diaries, scheduling meetings and coordinating appointments
• Supporting meeting preparation, correspondence and general administration
• Acting as a trusted and dependable point of contact for senior stakeholders
• Helping manage the day-to-day running of the Miami office
• Coordinating office supplies, facilities, vendors and general requirements
• Supporting the onboarding of new employees and creating a positive experience for new starters
• Managing documentation, paperwork and internal administration
• Assisting with internal meetings, events and team activities
• Taking ownership of ad hoc administrative and operational projects

We’re looking for someone who is:

• Highly organized, with excellent attention to detail
• Proactive and comfortable anticipating what needs to be done
• Discreet and professional when handling confidential information
• A confident communicator who can work effectively with people at all levels
• Able to manage multiple priorities in a fast-paced environment
• Reliable, personable and solutions-focused
• Happy to combine senior-level executive support with hands‑on office responsibilities
• Experienced in Executive Assistance, Office Management, Operations or a similar position

Most importantly, we’re looking for someone who will become a trusted partner to our senior leadership team while making the Miami office their own.

• Buchanan is a specialist recruitment business with operations across the US and UK. Our Miami office is an important and growing part of the business, and this position offers the opportunity to work closely with senior leadership and make a visible impact across the wider team.