Executive Assistant

* Please note that this job is not for Efficient Aide. It's for our client who is based in Fort Lauderdale, FL. This is a full-time, in-person role.

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Employment Type:

Full Time

Compensation: $70,000 to $80,000 base + performance bonus + benefits

Our client is a vertically integrated real estate development, construction, and hospitality company headquartered in Fort Lauderdale.

They develop and build residential communities throughout Florida and self-perform their construction, which gives them direct control over quality, cost, and schedule. They also own a fast growing hospitality brand with multiple locations across South Florida and new markets opening.

They are entrepreneurial, fast moving, and highly focused on execution. Their team believes in accountability, reliability, and doing what they say they will do.

The company name is shared with candidates who advance through our screening process.

Our client is seeking an exceptional Executive Assistant to support their two Managing Partners.

You will create leverage for them by owning their calendars, coordinating priorities, driving follow through, and handling the details that allow them to stay focused on leading the business. This position goes well beyond traditional administrative support. Our client is looking for someone who has done this work before, knows what good looks like, and brings structure with them rather than waiting to be handed it.

• Own and manage complex, frequently shifting calendars for both Managing Partners
• Coordinate meetings, travel, and detailed itineraries
• Prepare agendas, briefing notes, and supporting materials ahead of meetings
• Track action items and follow up until they are closed
• Organize email, documents, and communications
• Draft correspondence and presentations
• Serve as a thoughtful gatekeeper for time and priorities

• Support special projects across real estate, construction, and hospitality
• Coordinate with internal teams to keep deadlines on track
• Gather information and prepare concise reports for executive review
• Maintain visibility into key initiatives and deliverables
• Follow up with vendors, consultants, and business partners

• Coordinate personal travel arrangements and appointments
• Handle occasional items that create time and efficiency for the Managing Partners

• Support office operations and day-to-day administrative needs
• Coordinate visitors and meetings
• Help maintain an organized, professional office environment

• 5+ years as an Executive Assistant supporting executives, business owners, or senior leadership
• Fully bilingual in English and Spanish, written and verbal
• Written communication that is short and structured
• Exceptional organizational skills and attention to detail
• High level of discretion with sensitive business and personal information
• Proven ability to prioritize in a fast-paced environment with competing demands
• Strong problem-solving skills and sound judgment
• Proficiency with Microsoft Office and Google Workspace
• Available full time, in office, in Fort Lauderdale

• Reliable and dependable, without exception
• Highly organized and calm under pressure
• Anticipates needs before being asked
• Resourceful and solutions-oriented, arrives with options rather than problems
• Professional and trustworthy
• Strong sense of urgency
• Comfortable managing multiple priorities at once

• Take Pride in Your Work. Mediocrity should bother you. The instinct to fix or improve something without being told is what sets this team apart.
• No Drama, Just Solutions. Clear, direct, respectful communication. Awareness of tone, timing, and impact. Best idea wins, no matter who it comes…