Administrative Assistant, Technical Leasing

Everything we achieve is made possible by our talented people. Fuelled by our commitment to excellence and collaborative spirit, we’re shaping the future of aviation for generations to come. But life at Aer Cap goes beyond the pursuit of excellence. We are proud of our culture which is built on the values of Ambition, Excellence and Respect, and they act as a flight path for our people.

Our high-performance work environment is the perfect backdrop to develop into the professional you want to become. Whether you are at the start of your career, or a more seasoned professional, you will have the opportunity to learn from the best people in the industry and be part of the largest aviation leasing company in the world!

Sound exciting? We think so!

Aer Cap is seeking an Administrative Assistant for the Technical team. The Administrative Assistant is the key support function for the US Technical Team. The AA is primarily responsible for organising the time commitments of the Head of Technical, Americas as well as the technical team of eight VPs and ensuring the smooth running of meetings, travel and events.

To succeed, the Administrative Assistant must pay meticulous attention to detail, exercise strong communication skills, be commercially focused, and be adept at managing multiple, competing priorities simultaneously.

• Administrative Support
• Diary and Calendar Management and ensure accurate and timely meetings management
• Manage business events, travel including flights, visas and accommodation at an international level
• Coordinate itineraries for visiting executives (including organization of meetings and numerous other company personnel; catering arrangements; transportation arrangements; preparing detailed itineraries and distributing them)
• Organising and attending meetings, assuring the Technical Team members are prepared for meetings
• Handle work of a highly confidential and sensitive nature.
• Manage and resolve queries on behalf of the America’s Technical team. Email management as required
• Produce a variety of documents, mail and presentation materials.
• Develop efficient and effective management information systems and procedures that allow swift and easy access to key documents and files
• Minute taking
• Manage ad-hoc special projects as required
• Provide assistance where required to wider team in populating presentations and reports, in line with the policies and procedures.
• Additional Responsibilities
• Assist with the management of corporate, intra-department, and team projects

• Bachelor’s degree is required
• 3- 5 years’ experience of supporting and proven track record of working senior management and confidential information
• Corporate experience essential, desirable experience of working in the aircraft leasing industry
• Must have demonstrable experience working on projects and initiative

• High proficiency in Microsoft Office Suite (Excel, Word, CoPilot, Outlook)
• Working knowledge of databases and document management systems
• Strong verbal and written communication skills in business English and ability to communicate with all levels of management
• Aptitude for working in teams

• Detail-oriented, organized, and able to handle multiple priorities and deadlines simultaneously
• Attentive to overall quality of the final product
• Flexible, self-starting, and tenacious with an exceptional aptitude for dealing with ambiguity
• Able to excel in high-stress situations
• Excellent organisational and time management skills
• Self-starter with confidence and commitment to professional delivery

Ambition to us means winning together. We believe it takes bold people to help us shape the…