Executive Assistant

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative support in Palmetto Bay, Florida. This role is ideal for someone who is organized, proactive, and confident managing shifting priorities in a fast-paced environment. The successful candidate will help keep executive schedules, meetings, and travel plans running smoothly while supporting day-to-day business operations. Preference for a candidate that has experience in the education, government, or foundation industry.

Responsibilities:

• Manage complex executive calendars, resolve scheduling conflicts, and ensure appointments are prioritized effectively.
• Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation.
• Coordinate meeting logistics by securing conference rooms, preparing agendas, and confirming attendee availability.
• Support executives with day-to-day administrative tasks to improve efficiency and maintain organization across activities.
• Track schedule changes and communicate updates promptly to internal and external stakeholders.
• Prepare and organize materials needed for executive meetings, presentations, and business discussions.
• Maintain accurate records related to travel plans, meeting schedules, and administrative correspondence.

Interested and qualified individuals should apply and reach out to Stefanie Furniss