Coordinator Sales & Distribution

Overview

Join the place creatives call home! Fremantle is one of the largest and most successful creators, producers and distributors of scripted and unscripted content in the world. From the Got Talent and Idol franchises to “Baywatch,” “Family Feud,”, “Mosquito Coast,” “Maxton Hall,” “The Price is Right,” “Farmer Wants a Wife” “The X Factor” and “Fellow Travelers” - Fremantle is behind the world’s most-loved and most-watched shows.

The Role

This critical support role provides high-level administrative and operational support to the EVP, Co-productions & Distribution, Lat Am & USH, while contributing to the broader coordination of Fremantle’s international distribution and sales activities. The Coordinator, Distribution & Sales serves as an organized, proactive, and solutions-oriented partner to senior leadership, supporting sales workflows, distribution operations, and cross-functional communication across Latin America and U.S. Hispanic markets.

The ideal candidate is highly reliable, self-motivated, and detail-focused, with strong ownership of their work, excellent prioritization skills, and the ability to maintain accuracy and timeliness in a fast-paced, deadline-driven environment. Bilingual fluency in Spanish and English is required.

Executive & Administrative Support

• Manage complex calendars and schedule meetings, screenings, presentations, and calls across multiple time zones.
• Prepare agendas, take notes, compile meeting summaries, and follow through on action items.
• Process monthly expense reports for the EVP.
• Coordinate domestic and international travel, itineraries, and market schedules (MIPCOM, MIPCancun, Content Americas, LA Screenings, Rio2C, etc.).
• Support planning and logistics for client screenings and special events.
• Handle sensitive, confidential information, and time critical information with absolute discretion and sound judgement.
• Balance competing deadlines using sound judgment, clear communication, and strong organizational skills.

Distribution, Sales & Market Support

• Track sales activities and maintain up-to-date client databases, content availability lists, and territory intelligence.
• Compile ratings/performance data, market insights, and competitive updates for executive briefings.
• Coordinate with cross-functional teams (Marketing, Rights, Legal, Finance, Acquisitions, Operations, Production) to support sales and distribution initiatives.
• Schedule pitch sessions and assist with materials including decks, scripts, follow-up tracking, and Spanish-language versions.
• Create and update sales collateral, presentations, and promotional materials.
• Monitor social media activity around title launches and competitor releases.

Content Delivery, Materials & Operations

• Coordinate delivery of materials to clients, ensuring technical specifications are met and approvals are secured.
• Manage requests for customized playlists, screeners, trailers, viewing links, promotional assets, and marketing materials.
• Track deliveries, asset distribution, and sales progress across operational workflows.
• Manage logistics for producer consultancies, including travel, workshops, translation, and related invoicing.
• Maintain distribution trackers, sales grids, calendars, and internal databases accurately and consistently.

Document, Contract & Filing Support

• Draft, route, and track contracts, agreements, and documents through review, signature, and archival.
• Run rights checks to ensure no conflicts exist.
• Maintain organized digital and physical filing systems.
• Prepare pitch decks, ratings summaries, and other sales materials.
• Organize materials and documentation for markets, screenings, and buyer meetings.

Communication & Relationship Management

• Draft clear, professional correspondence and facilitate communication with internal teams and external partners.
• Address shifting needs and time-sensitive requests with urgency, professionalism, and thoughtful problem-solving.
• Other additional duties as assigned.

• Minimum 3 years of relevant entertainment industry experience (television sales, development, production, or distribution); prior EA experience preferred.
• Fully bilingual in Spanish and English (written…