Proposal Coordinator; Hybrid

Proposal Coordinator

The Proposal Coordinator provides support to Proposal Managers on Government and Commercial procurement efforts, performing a variety of duties for the proposal and capture teams.

• Schedule status calls, reviews, and coordinate status meetings, calls, and color reviews.
• Create and maintain SharePoint sites and ensure currency of all solicitation and proposal documents.
• Manage B&P code set up and reporting.
• Assist with document production and desktop publishing (DTP).
• Use advanced MS Word features to create solicitation‑specific templates and format all response documents.
• Prepare documents and proposals for review and final submission (formatting in MS Word).
• Communicate with vendors to secure supplies and assure on‑time completion of document reproduction.
• Support updates and maintenance of proposal content library, including past performance descriptions, employee resumes, and proposal templates.
• Provide formatting and production support of proposal submissions.
• Ensure compliance with RFP font, type size, margins, and other proposal format and page limitation requirements.
• Support submission of sources sought responses, white papers, and capability briefings as requested.

• 3 or more years of proposal coordinator or related business development experience.
• Ability to read, interpret, and follow specific RFP instructions.
• Ability to navigate Gov Win, FBO/SAM.gov, and other procurement sites and tools.
• Familiarity with industry standard proposal processes (Shipley, etc.).
• Familiarity with AI tools and search/prompt functions.
• Expert capability in MS Office suite, SharePoint, Salesforce, and Adobe CS.
• Strong attention to detail and ability to prioritize work in a fast‑paced environment.
• Proofreading skills and attention to formatting and design details.
• Excellent time‑management, organization, and communication skills.
• Excellent written and verbal communication skills.
• Preferred:
  Bachelor’s degree.

• Work in a typical interior/office environment.
• Sit and stand for prolonged periods of time.
• Lift up to 15 lbs.

Acuity International is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration without regard to race, color, sex, national origin, age, protected veteran status, or disability status.