Purchasing Assistant

Overview

The Purchasing Assistant is responsible for learning company purchasing policies and procedures and assisting in maintaining supply inventory levels required for effective company operation. Must maintain good relationships with the company's vendors. The duties include understanding company needs based on stock, inventory, projects and plans as well as general sales and market trends according to the industry. The successful candidate must be forward‑thinking, problem‑solver, organized, efficient, and self‑motivated to complete responsibilities in a timely manner without direct supervision.

Will work with the Purchasing Manager to run the purchasing department.

• Perform vendor research and selection to enhance profitability, reducing operating costs and boosting efficiency.
• Maintain good relationships with vendors and supervise vendor activities.
• Review purchasing agreements with vendors, monitor their performance, and renegotiate contracts.
• Use quarterly and annual data to determine purchasing needs and perform inventory management.
• Manage purchase orders, oversee shipping schedules, and maintain purchase records.
• Enter orders in the company system.
• Create SOPs to comply with ISO 9001.
• Review and reconcile invoices and resolve discrepancies.
• Work with warehouse staff to compare deliveries with purchase orders to identify discrepancies.

• Associate or Bachelor's degree preferred.
• 3+ years of experience in purchasing.
• Knowledge of purchasing functions, inventory and supply management systems.
• Must have a positive work attitude, good communication skills, bilingual ability, and the ability to work in a team environment.