Associate Registrar, Collections

• Location 1103 Biscayne Blvd,Miami, FL, 33132,United States
• Base Pay $55,000.00 - $65,000.00 / Year
• Employee Type Full Time
• Required Degree 4 Year Degree
• Travel 30%
• Manage Others No

Description

Reporting to the Associate Director of Registration, and drawing from a growing collection of 3,400+ artworks, the Associate Registrar, Collections serves as an integral role managing the museums Acquisitions and Outgoing Loan programs, including responsibilities pertaining to the stewardship of PAMM’s permanent collection, insuring the overall safety, preservation, and documentation of all accessioned artworks on view, in storage, and on loan.

This position safeguards protocols and carries out the daily management and related activities associated with the permanent collection.

Required Degree:
Bachelor’s Degree/4-Year Degree

• Degree in Art, Art History, Museum Studies, Museum Administration or closely related field.
• Minimum three (3) years of museum registration experience, or a combination of education and experience.
• Broad knowledge of current trends in museum registration methods, techniques, and best practices.
• Must have excellent research skills and an aptitude for attentiveness to detail with special attention to accuracy.
• Strong knowledge and experience with collection management databases (preferably with TMSC).
• Proven capability to work in a fast‑paced environment and manage multiple projects simultaneously while maintaining the ability to change priorities flexibly.

• Bilingual in English and Spanish.
• Experience focused on collections management preferred
• Firm understanding of U.S. laws pertaining to the ownership, custody, transfer, and disposal of artworks and tax laws relating to charitable donations.

• Be an enthusiastic, helpful, and positive member of the team.
• Be professional, responsible, and mature in conduct and behavior.
• Be understanding of, encouraging to, empathetic, and friendly with all colleagues.
• Be self‑motivated and use time wisely.
• Maintain and promote an open line of communication with each department on pertinent information.
• Maintain effective communication by means of meetings and memorandums.
• Adhere to all workplace rules, procedures and policies established by the company including, but not limited to those contained in the employee handbook.

• Walk, bend, lift (up to 15 pounds) files, office supplies and electronic equipment
• Finger dexterity to pick up paper and use computer keyboard
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading
• Ability to hear in normal tones including telephone and face‑to‑face conversation
• Ability to work both independently and collaboratively in a fast‑paced environment.
• Ability to analyze problems and make decisions and recommendations

Essential Functions included, but are not limited to:

• Oversees all Acquisitions in preparation for quarterly Acquisitions and Loans Meetings:
  • Prepares and disseminates temporary loan agreements, COI’s, Gift Offer Forms, makes packing/shipping arrangements to PAMM, receives shipments, and conducts unpacking, creates unpacking notes and incoming condition checks in collaboration with Preparation.
  • Prepares presentation of objects selected for viewing by Acquisitions and Loans Committee, in collaboration with Preparation.
  • Supports viewing logistics of Acquisitions and Loans Meetings.
  • Processes payment and gift paperwork.
  • Processes vendor payments, donor Deeds of Gift, and returns denied acquisitions as necessary.
  • Completes formal accessioning process, consistently updating the museum’s database - TMSC.
  • Maintains all relevant forms and records for new acquisitions. Responsible for making past and incomplete digital and hard copy collection files current.
• Oversees all Outgoing Loans from the permanent collection:
  • Receive, track and disseminate new loan requests to Associate Director of Registration and Chief Curator for review at monthly C&E / Curatorial - AX/OGL review meetings.
  • Insure included on quarterly Acquisitions and Loans Meeting
  • Requests and…