Purchasing Assistant - temp

Position Summary

As the Purchasing Assistant, you will provide essential, comprehensive support to the Purchasing Agent, managing critical purchasing operations across multiple customer accounts and product brands. In this role, you will ensure seamless workflow execution, maintain data integrity across core enterprise systems, and act as a vital communication bridge between internal departments and overseas offices to facilitate timely product delivery.

• Order Processing & Data Management:
  Review Make Up Orders (MUOs) submitted by sales and planning teams to ensure data consistency and proactively identify potential issues. Process, revise, and maintain Purchase Orders (POs) in Jesta and PLM for any updates related to style, color, or delivery.
• Workflow Coordination:
  Track and follow up on required department approvals (including factory approvals, FOB prices, OTB thresholds, and LDP prices) to ensure official orders are processed smoothly through Jesta and PLM.
• Cross-Functional Communication:
  Serve as a key point of contact, extensively communicating with overseas offices and internal teams (Compliance, QC, Sales, Planning, Sourcing, Product Coordinators, and Merchandising) to quickly resolve operational issues and packaging inquiries.
• Document & Administrative Management:
  Prepare, print, and organize essential documentation including MUOs, worksheets, Buying Confirmations, and POs. Manage and prioritize a high volume of incoming daily emails based on urgency.
• Specification Compliance & Order Adjustments:
  Request technical sketch updates to align precisely with customer specifications. Dynamically manage order adjustments by updating systems for shortages, overages, delivery date changes, and cancellations.
• Sourcing & Delivery Support:
  Coordinate order bookings with overseas offices under Sourcing’s guidance, and routinely review Buying Confirmations (BCs) to verify that delivery dates strictly meet deadlines set by the Sales team.
• Team
  
  Collaboration:
  
  Assist with the onboarding and cross‑training of new employees within the purchasing department.

• Bachelor’s degree in Fashion Merchandising, Business Administration, Supply Chain, or a related field (preferred).
• 1–0 3 years of experience in purchasing, production coordination, or supply chain support, ideally within the apparel or retail industry.
• Proficiency in PLM software and ERP systems — Jesta experience is a major plus. Strong Microsoft Excel skills.
• Understanding of the apparel production lifecycle, including basic knowledge of pricing structures (FOB, LDP) and vendor management.

• Excellent verbal and written communication skills with cultural awareness and clarity to collaborate with overseas offices and internal teams.
• Detail‑oriented and analytical, with sharp attention to data consistency across complex worksheets and system entries.
• Exceptional organizational skills, able to prioritize urgent tasks, manage multiple timelines, and thrive in a fast‑paced environment.

• Comprehensive Health:
  Premium Medical, Dental, and Vision plans to keep you and your family healthy.
• Financial Security: 401(k) retirement plan with discretionary company match;
  Basic Life and AD&D Insurance.
• Work‑Life Balance:
  Generous Paid Time Off (PTO) and paid holidays.
• Growth & Support:
  Tuition Reimbursement program and 24/7 Member Assistance Program (MAP).
• Team Culture:
  Associate Engagement Events and wellness activities.
• Exclusive Style Perks:
  Associate Clothing Discounts across all company stores and e‑commerce sites.

Perry Ellis International is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. All qualified applicants will receive consideration for employment without regard to their individual background and characteristics. We are committed to providing a workplace free of discrimination or harassment, extending to all aspects of employment, including hiring, promotion, transfer, compensation, and termination.

By submitting your application, you acknowledge and agree to the company’s commitment to equal employment opportunities.