AD- Administrative Assistant II

Administrative Assistant II

Location:

Fort Worth, TX;
Miami, FL;
Boston, MA.

Employment Type:

Contract

We are looking for a motivated and detail-oriented Administrative Assistant II to join a dynamic team in the pharmaceutical industry. In this role, you will contribute to supporting day-to-day administration, ensuring compliance with regulatory requirements, and managing sample accountability activities.

• Support day-to-day administration of the pharmaceutical sample program, ensuring compliance with PDMA, FDA, county regulations, and internal Sampling SOPs.
• Monitor and manage sample accountability activities, including inventory tracking, reconciliation, transfers, returns, and reporting.
• Serve as the primary operational contact for sample-related inquiries and manage the Sample Operations tickets to ensure timely resolution of requests.
• Support hand-carry sample programs, virtual inventory management, medical meetings, and sample fulfillment activities.
• Investigate and resolve inventory discrepancies and sample accountability issues in partnership with field personnel and third-party vendors.

• Proficient with MS Office, including Word, Excel, PowerPoint, and Outlook.
• Meet ***'s Global Hybrid working schedule. Currently, there is a minimum of 3 days in the office (subject to change).
• High School Diploma or GED required; bachelor's degree in Business, Supply Chain, Life Sciences, Healthcare Administration, or related field preferred.
• 3-5 years of experience supporting pharmaceutical sample operations, commercial operations, supply chain, compliance, or related functions with a bachelor's degree; or 7-9 years of equivalent professional experience in lieu of a degree.
• Experience working within a highly regulated environment with a preference for Pharmaceutical, biotechnology, healthcare, or life sciences industries.

• Working knowledge of PDMA requirements, pharmaceutical sample accountability practices, FDA regulations, and internal compliance controls preferred.
• Proven ability to implement process improvements.
• Excellent written and verbal communication skills.

SGF Global is an integrated talent solutions provider, offering staffing, recruitment, Employer of Record (EOR), nearshore, and consulting services across a wide range of industries in 35 countries. We're a dynamic, people-first organization where fresh ideas are always welcome. Our culture is built on collaboration, innovation, and a genuine passion for helping people grow. At SGF Global, smiles are part of the dress code, and every voice matters.

Are you looking to join an organization where your ideas are valued, your growth is supported, and your work makes a global impact?

• Explore opportunities
• Grow your career
• Be part of something global
• Your future starts here.