Project Coordinator; Procore Specialist

Central Civil Construction is seeking a highly organized and detail-oriented Project Coordinator to support our growing portfolio of civil construction projects. This role plays a key part in managing project documentation, maintaining accurate records, and coordinating schedules and communication to keep projects running efficiently. The ideal candidate is proficient in Procore, understands strong Records & Information Management (RIM) practices, and thrives in a fast-paced construction environment while working closely with project managers, field teams, and subcontractors to deliver high-quality results.

Job Duties & Responsibilities

• Report project updates verbally and in written form to manager.
• Assist Project Managers in generating change requests, RFI submittals, permit acquisition, processing T&M tickets into change orders and City/County code inspections.
• Create and manage project documentation and reports in Procore.
• Liaising with all foremen to report on the project progress/productions.
• Verify job cost codes are charged correctly.
• Participation in material and subcontractor procurement, project cost estimating.
• Being involved in project planning/scheduling.
• Ability to deal effectively with all vendors, service providers and regulatory agencies.
• Prepares or reviews reports on progress, materials used and costs.
• Ability to work well under minimal supervision.
• Flexible to work extended hours as required to meet project deadlines.
• Knowledgeable in Procore.
• Upload project plans in Procore and keep all plan and project documents up to date.
• Maintain project records in Procore, including uploading, revising, and maintaining as required / needed.
• Project invoice management (includes matching invoices with backup, resolving discrepancies, etc.)
• Timely approval of invoices from subs and suppliers. Timely response to discrepancies.
• Works to help achieve their respective project management objectives in close coordination with the Project Manager and or Estimator.
• Ensure complete, accurate daily documentation of work orders/tickets.
• Arrange temporary facilities/utilities for the site and identifies long lead items that need to be expedited.
• Understanding of project drawings/plans to ensure he/she is educated on projects.
• Understanding of project specifications and contract.
• Scheduling, permitting, and data input into construction contracts, letters, or templates,
• Records management pertaining to construction and development project timelines, and records management of inventory for construction materials.
• Bid packages and gather subcontractors’ proposals.
• Helps with printing, copying, and electronic filing as needed.
• Follow up on purchase orders and subcontracts execution, documents required from subcontractors/vendors. Conducts research and follow-up on administrative and operational items.
• Contributes to team effort for a successful project.
• Performs related duties as required or as directed. Not all specific duties are listed, and this does not preclude the supervisor from assigning duties that are not logically related to the position/project.

Qualifications

• EA minimum of 2 to 5 years work experience within the construction industry
• Bachelor’s degree in a related field is a plus.
• Ability to multitask effectively and efficiently in a dynamic fast-paced environment.
• Superior communication, written and organization development skills.
• Result oriented, high energy, self-Motivated.
• Strong interpersonal skills and ability to work with project teams.
• Excellent computer skills, including Procore, MS-Excel, Word, and Outlook
• Must be a team player, reliable and organized.
• Problem solving, timeliness, and pride in your work product are essential for success in this position.
• Strong commitment to customer services

If you’re looking for a collaborative role where organization, communication, and attention to detail make a real impact, we encourage you to apply. Join Central Civil Construction and be part of a team delivering well-managed projects you can be proud of.