Senior Project Coordinator

The Ideal candidate will have five (5) years of construction project experience with a four (4) year bachelors degree in a related field to work as a Senior Project Coordinator in Miami while partnering with the team in NYC.

• Assist in vendor onboarding by collecting, reviewing, and tracking required documentation.
• Maintain vendor information in procurement systems (Ivalua, Yardi) and ensure accuracy of data.
• Support RFP processes by gathering vendor quotes, preparing bid comparisons, and coordinating communication with suppliers.
• Help coordinate site visits, pre-bid meetings, and clarification calls with vendors.
• Track vendor compliance, insurance renewals, and performance metrics.
• Assist in creating and maintaining procurement and estimating project schedules.
• Track milestones, deliverables, and budget updates for active projects.
• Coordinate with internal teams (construction, legal, accounting) to ensure smooth project execution.
• Support the preparation of project status reports and presentations for leadership review.
• Gather and organize cost data from vendors and subcontractors for estimating purposes.
• Assist in preparing cost analyses and bid leveling sheets for management review.
• Research market pricing and trends to support accurate cost estimates.
• Monitor and manage procurement and estimating team inboxes, routing requests to appropriate staff.
• Maintain organized digital records for vendor documentation, contracts, and project files.
• Prepare reports, spreadsheets, and presentations as needed.

Salary will be based on experience and room for internal growth. Please apply immediately for consideration!