Assistant Project Manager Construction

Job Description Assistant Project Manager

Location:

Miami, Florida

Company:
Ascent Construction Group

Compensation:
Competitive salary, commensurate with experience, plus performance-based bonus opportunities

Reports To:

Project Manager / Senior Project Manager

• Assist the Project Manager with the day-to-day management and administration of the project.
• Coordinate with Superintendents, subcontractors, architects, engineers, consultants, vendors, and other members of the project team.
• Track project responsibilities, commitments, deadlines, and outstanding issues to ensure timely follow-up and resolution.
• Participate in owner, architect, subcontractor, and internal project meetings.
• Prepare meeting agendas, meeting minutes, action-item logs, and follow-up documentation as assigned.
• Maintain organized and accurate project records within the company’s construction-management systems.

• Prepare, process, track, and follow up on Requests for Information (RFIs).
• Manage subcontractor submittals, shop drawings, product data, samples, and other required project documentation.
• Review submittals for completeness and compliance with subcontract requirements before forwarding them for design-team review.
• Maintain current RFI, submittal, drawing, and document-control logs.
• Ensure project teams and subcontractors are working from current approved drawings and documentation.
• Assist with distribution and tracking of sketches, ASIs, revised drawings, bulletins, and other design changes.

• Assist with subcontractor procurement, scope review, bid leveling, and buyout activities.
• Help prepare subcontract agreements, purchase orders, exhibits, scopes of work, and other project documentation.
• Track subcontract execution, insurance, bonds, submittals, shop drawings, schedules, and other contractual requirements.
• Coordinate with subcontractors to obtain required documentation before mobilization.
• Assist the Project Manager in identifying scope gaps, coordination issues, and potential change conditions.

• Assist with project cost tracking, commitments, change orders, allowances, and contingency management.
• Solicit and review subcontractor pricing for potential change orders.
• Prepare change-order documentation and supporting backup for Project Manager review.
• Track potential change events and maintain project change-order logs.
• Assist with subcontractor pay applications, payment documentation, and verification of completed work.
• Support monthly project financial reporting and cost-to-complete reviews.

• Coordinate with the Project Manager and Superintendent regarding project schedule requirements and upcoming activities.
• Track long-lead materials, equipment, approvals, fabrication, and delivery dates.
• Maintain procurement logs and follow up with subcontractors and vendors on critical material deliveries.
• Identify potential procurement or coordination issues that could affect project milestones.
• Assist with short-term planning and subcontractor coordination as required.

• Maintain regular communication with the project field team and spend time in the field to understand project progress and ongoing issues.
• Assist with documenting field conditions, deficiencies, and coordination conflicts.
• Support inspections, testing, quality-control documentation, and punch-list activities.
• Help ensure subcontractors promptly address incomplete or deficient work.
• Coordinate closely with the Superintendent to ensure office and field activities remain aligned.

• Assist with project closeout beginning well before substantial completion.
• Track warranties, attic stock, training requirements, as-built drawings, O&M manuals, testing documentation, and closeout submittals.
• Assist with punch-list management and final completion tracking.
• Coordinate subcontractor closeout documentation and outstanding contractual requirements.

• Bachelor’s degree in Construction Management, Engineering, Architecture, Building Construction, or a related field is…