Regional Event Planner

Job Purpose

The Executive Event Planner's primary role is to provide concierge level service in the planning, development and execution of TD SYNNEX leadership and executive team events that are either vendor sponsored or our company-wide events. The primary white glove events include but not limited to: QEM (Quarterly Executive Meeting), Global Leadership Summit (CEO's event) with top internal co‑workers), President's Club (top company incentive trip) awarded to top co‑workers, Director of the Industry (CEO's event with top customers), Top Seller's Trip (for our top salespeople) etc.

• Develop, plan, and execute all aspects of an event: budget and track expenditures, site visits as needed, agenda, registration site, hotel rooming list, food/beverage, audio visual and production, transportation, activities, event specs, etc. including working with 3rd party vendors getting competitive bids, negotiating, and reviewing to meet TD SYNNEX standards and pricing. These are executive events and  planning and working with executives is a must.
• Work to enhance team processes and procedures to make the team more efficient and train team members in both the US and Canada. Assist in training Vendor Marketing Managers with standard event processes and procedures.;
  Assist the team with assignments for our 10
  -12 major conferences/larger events (from 100 - 2,000+ attendees);
  Develop, plan, and execute all aspects of an event: budget and track expenditures, site visits as needed, agenda, registration site, hotel rooming list, food/beverage, audio visual and production, transportation, activities, event specs, etc;
  Research and source 3rd party suppliers as needed for managing RFP's. contracts, payments, production, and ongoing relationship development with those suppliers;
• Other duties included but not limited to acting as the primary lead in training new team members and vendor marketing managers on processes and procedures, managing relationships with our 3rd party housing company, and be a liaison to the Canada event's team to assist with planning guidance, processes and procedures and onsite event support; assist as back up when Event Team members are traveling and assume and perform other details and responsibilities not specifically outlined herein, as requested.

• 8 to 10 Years of relevant work experience
• College degree (BA or BS) from an accredited college preferred with 8 - 10 years' experience in event planning, hospitality, or related field preferred.
• Industry certification preferred (CMP, CMM, CTSM, etc).
• Software proficiency in:
  Microsoft Office Suite, especially with expertise in PowerPoint.
• Knowledge of Cvent, Marketo, and Virtual Event Platforms
• Knowledge of the IT Channel a plus, but not a requirement
• Must be polished, professional, and positive; able to work long hours and weekends when needed
• Travel domestically for assigned events. 25% - 35% of your time will be traveling (Including nights and weekends)
• Ability to work autonomously/independently yet be an integral part of an overall team environment. Able to execute instructions and to request clarification when needed.
• Able to use common office equipment.
• Able to demonstrate complex problem solving, critical thinking, and decision-making.
• Able to recognize and attend to important details with accuracy and efficiency.
• Able to recognize and attend to important details with accuracy and efficiency.
• Able to perform basic mathematical calculations.
• Able to communicate clearly and convey necessary information.
• Able to converse and write effectively in English and other local / regional language.
• Able to create and conduct formal presentations.
• Able to interact effectively with higher levels of management (managers & above)
• Able to negotiate skillfully and promote/sell ideas persuasively.
• Understand, communicate, and collaborate effectively with people across various identities.
• Possesses strong organizational and time management skills, driving tasks to completion.
• Possesses strong leadership skills with a willingness to lead, create new ideas, and be assertive.
• Able to adjust readily to change and adapt as needed.
• Able to…