Youth Programs Coordinator

Description

We are an Equal Opportunity Employer & a Drug Free Workplace

Status:
Full-time, Hourly, $21.63 per hour (grant funded- not negotiable at this time)

Location:
Miami, FL

• Bachelor’s degree in Human Services, Public Administration, Education, Early Childhood, Sociology, Social Work, or related field of study and related work experience preferably in a related non‑profit environment
• Ability to communicate in Spanish is also a must in this program due to the location of schools.

Responsible for coordinating the YWCA’s Youth Programs, including the After‑School, Summer Camp, and Clubhouse Programs, under the direction and supervision of the Director of Youth Programs. Responsible for ensuring the completion and submission of all required activities, outcomes, and deliverables of the Youth Programs.

• Assists the Director of Youth Programs in all functional aspects of maintaining smooth operations of the After School Program, inclusive of, but not limited to, recommendations for hiring staff, managing personnel files, monitoring sites for compliance, as well as coordinating meetings and trainings as needed.
• Monitors assigned After School Program sites to assure program guidelines are being adhered to.
• Maintains assigned sites at appropriate staff levels in the after school programs. Supervises assigned After‑School Program staff such as; site managers, site assistants, and activity leaders to ensure that policies and procedures are being adhered to.
• Assists staff in the development of weekly curriculum to ensure all After School Programs meet quality standards.
• Serves as liaison to the school administration, principals, and volunteers.
• Assists the Youth Programs Director and/or Asst. Director in maintaining budget accuracy to assure proper staffing.
• Assists the Youth Programs Director and/or Asst. Director to ensure labor costs are maintained, hours are adhered to, and expenses are controlled in accordance with fiscal goals of the YWCA.
• Interviews and recommends new hire candidates. Trains new staff, motivates staff, manages conflicts, and provides feedback, including performance reviews.
• Assists site managers in maintaining personnel records at all assigned sites, as required by M-DCPS/TCT, including background screenings; waiver agreements, training and certification records, and emergency records to ensure that program remains in compliance with all applicable county and state regulations.
• Maintains and processes all appropriate paperwork for all assigned sites on a timely basis, including all personnel actions forms (PAF), for new hires, transfers, promotions, and separations after approval from the Youth Programs Director and/or Asst. Director prior to submitting to Human Resources Dept.
• Prepares appropriate monthly PO’s on a timely basis, ensures receipt of invoices and processes for payment, via supervisor signature.
• Supervises Clubhouse software/hardware equipment and program supplies to assure proper working condition and use.
• Maintains weekly case notes through computer database and/or individual participant files.
• Reports in writing (within 24 hrs) any communication and/or incidents that take place with any school administrative staff and/or principal to the Youth Department Director and/or Asst. Director.
• Investigates and reports incidents and/or accidents at assigned sites, follows after school policies and procedures with the assistance of the Director/Assistant Director of Youth Programs.
• Mentors and trains the After School Program staff in assigned sites. Counsels employees regarding work proficiency, behavior problems, and procedural inconsistencies, with the assistance of the Director of Youth Programs.
• Makes appropriate recommendations for employment status per the YWCA’s and After School Program's policies and procedures.
• Monitors inventory supplies at assigned After School Program sites.
• Acts as mediator in instances of arising conflicts between After School Program staff.
• Coordinates in-service training to remain compliant with M-DCPS/TCT requirements.
• Supervises Site…