Director of Budget & Finance

Job Summary

Provides leadership in the planning, developing and implementing the annual operating financial and HR functions for the Department. Directs and maintains capital budget (CBA) accounts based on capital outlay implementation plan for all major and minor projects. Provides leadership and direction in policy development. Directs and manages the assigned areas of responsibility to insure that established goals and objectives are communicated and attained.

Serves as the principal budget and finance officer for Facilities Management, operating in a highly regulated environment that includes the Florida Board of Governors, the FIU Board of Trustees, the Florida Legislature, the Florida Division of Bond Finance, the Florida Auditor General, and other state agency reviewers. Aligns the Department's budget and finance operations with the Division of Finance & Administration Strategic Plan and with BOG Performance‑Based Funding, SUS 30 Operational Excellence, and Florida DOGE efficiency metrics.

Leads the Department's financial modernization agenda, including the implementation, administration, and continuous improvement of e-Builder as the enterprise capital program management system and the integration of e-Builder with People Soft Financials and other Division‑wide platforms.

• Direct, plan, and deliver budget and finance functions for Modesto
  
  A. Maidique Campus (MMC) and Biscayne Bay Campus (BBC) within Facilities Management Department. Reports directly to the Chief Facilities Management Officer on all budget and financial activities for the Department. Coordinates and prepares the multi‑million‑dollar Fixed Capital Outlay Plan for all major construction projects in conjunction with the Senior Vice President & Chief Financial Officer and the Associate Vice President, Finance, and Chief Budget Officer, in compliance with Section 1013.61, Florida Statutes, and Florida Board of Governors Regulation 14.003.
  
  This includes the detailed E&G Carry‑Forward Spending Plan for construction, maintenance, repairs, remodeling, and renovation;
  State of Florida Appropriated Projects (including PECO, CITF, and SFRF); and all non‑appropriated projects funded by auxiliary or other university sources.
• Administers and ensures that all budgetary and financial processes for the Facilities Management Department are executed in compliance with University Finance policies and procedures, covering administrative operations and major and minor capital projects. Directs and coordinates available funding for distribution as projected in the current fiscal year, performs daily monitoring of fund balances, executes required funding-category transfers, updates monthly reports, and monitors budget-process deadlines while advising appropriate staff.
  
  Responsible for the preparation of the periodic reports required by the FIU Board of Trustees Finance & Facilities Committee, including reporting on new minor projects and project change orders at the thresholds established from time to time by the Committee and by University policy.
• Directs and maintains capital budget (CBA) accounts based on capital outlay implementation plan for all major or minor projects to include account numbers, object codes, and expenditure types by appropriate year. Conducts monthly accounting assessments of budget accounts for accuracy and consistency.
• Directs and establishes capital outlay implementation plan (COIP) budget accounts for all major and minor projects to include fund sources (public education capital outlay, auxiliary trust funds, CITF, SFRF, E&G carry‑forward, etc.) and expenditure type (construction, professional fees, furniture and equipment, contingency, etc.). Monitors project deadlines, such as revision of project funding.
• Directs and oversees the preparation of requisitions for all construction accounts. Prepares reports and projections of expenses. Prepares minor project annual (for capitalization of facilities) reports for the Controller's Office, the annual minor project consist summary report, and the annual minority business enterprise report. Prepares construction schedule reports for submission to the President…