Hybrid AR Coordinator: Invoicing & Collections

Position Summary

The Accounts Receivable (A/R) Coordinator plays a key role within the Finance & Accounting team by ensuring accurate and timely management of all accounts receivable activities. The position is responsible for overseeing collections, invoicing, payment application, and maintaining precise financial records to support healthy cash flow and compliance with company policies.

As part of the centralized accounting team, the Coordinator supports AR for FOH INC and FOH Europe.

• Permanent full‑time position
• Hybrid schedule:
  Mondays & Fridays remote;
  Tuesdays, Wednesdays & Thursdays in headquarters office
• Headquarters office: 7630 Bisycane Blvd., Miami, FL 33138

• Manage daily A/R invoice exceptions across all FOH entities.
• Process and apply credit memos, adjustments, and rebates accurately.
• Research and resolve short payments, over payments, refunds, and deductions.
• Ensure integrity and accuracy of the A/R ledger.
• Assist with sales tax audits, corrections and adjustments.
• Submit AR write‑off recommendations as part of month‑end process.
• Manage, apply and reconcile customers’ advance deposits weekly.
• Support collections when needed.
• Update departmental standards as required.
• Maintain accuracy of all accounting data fields in customer accounts in ERP system.

• Coordinate final invoicing activities on the last business day of each month, including credit memos and A/R down payments.
• Produce invoices for all FOH entities.
• Post invoices to business partners’ portals promptly and accurately.
• Generate and deliver monthly A/R statements via SAP.
• Post incoming payments (bank deposits, ACH, wires, credit card batches) within the ERP system promptly for all entities.

• Maintain the Avalara exemption certificate process.
• Compare sales tax liability posted to general ledger with Avalara reports and make corrections as needed.

• Respond to business partner inquiries submitted through the A/R inbox.
• Partner with key team members across entities to maintain strong business relationships.

• Produce weekly dunning letters and ensure timely delivery of monthly statements.
• Record personal daily punches and approve accurate bi‑weekly time and attendance records.
• Actively participate in one‑on‑one and group meetings, as well as FOH Junior Leadership Team initiatives.
• Assist with additional duties and projects as assigned.
• Promote FOH culture in all interactions.

• Minimum 3+ years of accounting, accounts receivable, or related experience.
• College degree in Accounting, Finance or related field.
• Proficient in Microsoft Office applications, especially Excel.
• Proficient with ERP systems, SAP Business One Accounting system.
• Proficient with business partner portals and Avalara system.

• Strong customer service and interpersonal skills.
• Critical accuracy in all financial transactions and projects.
• Ability to handle confidential information.
• Follow direction and work under pressure to meet deadlines.
• Stress and time management skills.
• Analytical, creative, practical problem‑solving skills.
• Work collaboratively and as part of a diverse team.
• Communicates with excellence and clarity (verbally and in writing).
• Project management skills and strong attention to detail.
• Tech‑savviness.
• Strategic thinking, planning and execution.
• Ability to re‑arrange tasks as priorities change.

• High emotional intelligence.
• Flexible to work outside normal hours.
• Organized, action‑oriented and detail‑oriented.
• Demonstrates sound work ethics.
• Possesses cultural awareness and sensitivity.
• High enthusiasm, positive mind‑set and composure in challenging situations.
• Thrives in a goal‑driven environment.
• Nimbleness to respond to ever‑changing priorities in a high‑growth environment.
• Ability to re‑arrange tasks as priorities change.

FOH® offers a benefits package designed with the well‑being of our team members in mind, including multiple medical and dental options with supplemental insurance and a fully vested 401(k) plan with bonus incentives. Paid holidays, vacation, and time off for community volunteer work are also provided. Collaborative culture supports growth.

Salary/hourly range varies based on experience, location and other factors; starting pay could fall anywhere within the stated range.