Business Operations Specialist

We believe in a more human approach to investing, both in and out of the office. That’s why we’ve built a firm that prizes the intrinsic value of the work and the people who work here, over the formalities and pretenses of the corporate world…

Location: Miami, FL 33133 (Fully Onsite)

Company:

Founded over two decades ago, Boyne Capital is a rapidly growing Miami, Florida-based (Coconut Grove) private equity firm focused on investments in lower middle market companies.

We have built a firm that prizes the intrinsic value of the work and the people who work here, over the formalities and pretenses of the corporate world. We are a team eager to foster growth and development-to recognize each other’s successes and promote from within. As a result, we have created an open and supportive workplace of hard‑working, highly qualified professionals who care just as much about each other as we do our portfolio companies.

Reporting to the VP Controller, you will provide operational support to the team across compliance, contract & vendor management, onboarding/offboarding, training, information technology, accounting/finance as well as investor relations. The ideal candidate is a highly motivated professional who thrives in a fast‑paced, small team environment, possesses strong business, technology and communication skills, as well as demonstrates efficient organization and time management skills.

Independent judgment is required to plan, prioritize and organize a diversified set of responsibilities. The position is an excellent opportunity for a professional interested in supporting a broad team, learning about private equity and expanding their skillset.

Regular support of SEC compliance program, including tracking, testing and document preparation to maintain regulatory review preparedness.

• Maintain SEC compliance system by assigning/monitoring task completion, adding/removing employees, and updating tasks as needed
• Actively support the CCO and assist with managing the Company’s compliance program, including managing Company entity lists, policy maintenance, and updates as needed
• Support/perform monthly compliance testing and tracking per the annual compliance calendar
• Monitor and manage the Company’s entity compliance with the states and maintain relationship with the registered agent

Contract administration & management of specific vendors.

• Manage the Company’s contracts including master list maintenance, reviews, and renewal monitoring
• Assist with invoice review/approvals
• Manage and support a subset of the Company’s vendors to include systems vendors (e.g., training vendors, IT provider, data room (Firmex), compliance system, copier vendor, etc.)
• Manage Company’s virtual data room including managing storage space, downloading rooms for server backup, setting up new rooms/folders, as well as user access

Onboarding of new hires and firm training.

• Lead the onboarding and offboarding of employees, ensuring tasks are assigned and completed
• Manage Company’s annual training program, including user setup/removal, status of training completion and contract renewals

Administrative support for Accounting/Finance.

• Assist with communications to investors and portfolio companies
• Implement task and process automation where applicable
• Support Accounts Payable and Accounts Receivable functions
• Reconcile and manage receipts for Company’s corporate credit card and deposit checks
  
  Support the replication and review of various financial/legal documents
• Assist with and support special projects and analyses as requested
• Opportunity to become a Notary

Dedicated point of contact with IT provider for team’s IT experience and support.

• Assist with managing the Company’s third‑party IT provider, including IT issue monitoring and resolution
• Maintain the Company’s fixed asset system, primarily IT equipment
• Order IT equipment as requested by IT or management

• 2-3+ years of experience supporting business operations, including working with Accounting/Finance/Compliance departments
• Experience working in different types of software systems, including user setup, reporting, and supporting enhancements
• Proficiency in Microsoft Office suite, with emphasis on Excel and Word
• Process oriented mindset
• Embraces change with experience streamlining/improving processes and systems