Accounts Payable Associate

Job Title:

Accounts Payable Associate

Location:

Miami, Florida
Type:
Direct Hire
Compensation: $45,000.00 - $55,000.00
Contractor Work Model:
Onsite

Hours:

40.0

• Prepare, review, and process Housing Assistance Payment (HAP) data files, ensuring all payment information is accurate, approved, and processed timely.
• Coordinate monthly and supplemental check runs, including payment approvals and disbursement activities to ensure accurate payments to landlords and vendors.
• Manage the collection, validation, and reconciliation of HAP‑related payment data and review payment reports to identify and resolve discrepancies.
• Support the full HAP contract payment lifecycle, including unit reconciliations, owner setup, payment documentation, and maintenance of accurate records.
• Serve as a primary point of contact for landlords, tenants, and internal stakeholders regarding payment inquiries, discrepancies, and resolution of payment issues.
• Facilitate electronic payment processes, including direct deposit enrollment and maintenance of payment records.
• Monitor program financial activity, including leasing levels, funding utilization, cash flow, and payment trends to ensure effective fiscal management.
• Prepare and submit required HUD Voucher Management System (VMS) reports and maintain accurate leasing forecasts in both units and dollars.
• Review, reconcile, and analyze financial and operational data to ensure compliance with program requirements, internal controls, and applicable regulations.
• Compile, organize, and prepare financial, statistical, and management reports to support program operations and decision‑making.

• Minimum of two (2) years of recent experience in fiscal management, accounts payable, accounting, financial operations, or a related field with an operation comparable in complexity to the Housing Choice Voucher (HCV) program; an equivalent combination of education and relevant experience may be considered.
• Ability to obtain all required certifications within established time frames.
• Advanced proficiency in Microsoft Excel and experience utilizing specialized Public Housing Authority (PHA) software systems.
• Strong knowledge of accounting principles, practices, and systems, including general ledger maintenance, journal entries, accounts payable, accounts receivable, reconciliations, and financial reporting.
• Demonstrated ability to analyze financial information, identify discrepancies, solve complex problems, and maintain accurate financial records.
• Experience preparing, compiling, and presenting financial, statistical, and management reports.
• Working knowledge of financial management systems, data processing applications, and automated reporting tools.
• Strong analytical and organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain attention to detail.
• Excellent verbal and written communication skills, with the ability to effectively communicate financial and business information to management, staff, landlords, tenants, and external stakeholders.
• Proficiency in written and spoken English required.
• Professional working proficiency in Spanish and/or Haitian Creole preferred.

Eligible employees receive health and welfare benefits including medical, dental, vision, spending accounts, life insurance, voluntary plans, and a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.