Grant Billing Specialist

Job Details

Job Location:

Miami, FL 33181

Education Level: Bachelor's Degree Salary Range: $53,000.00 - $58,000.00 Salary/year

Are you ready to make a difference in our community? At Jewish Community Services of South Florida (JCS), you’ll join a team of passionate professionals dedicated to making a positive impact in the lives of those we serve. Joining our team means contributing to a well-respected organization with over a century of service to the South Florida community, rooted in the values of compassion, inclusivity, and resilience.

Our team members find purpose in empowering individuals and families through meaningful programs and initiatives. We foster a collaborative environment where your talents are valued, and you’ll have opportunities for personal and professional growth. If you’re looking to be part of an organization that values your contributions and promotes a culture of unity and support, JCS is the place to be.

The Grant Billing Specialist is responsible for completing various grant billings on a monthly basis. This position will manage the invoice functions related to grants and other agency contracts. All full-time employees are required to actively participate in JCS' Milk and Honey, Matzah Mitzvah, and other similar events. These events are essential to our organizational culture, and leadership participation is key to fostering team unity, supporting our values, and engaging with our community.

By attending, full-time employees help set the standard for involvement and demonstrate our commitment to these meaningful traditions.

Essential DUTIES AND RESPONSIBILITIES:

Responsibilities include the following, and other duties may be assigned:
Produce and provide monthly financial reports, YTD expenditure reports, and quarterly and closeout reports for each grant for Department Directors, Program Managers and Supervisor. Obtain proper documentation for billing and audit purposes. Develop, revise and submit budgets and budget narratives for the assigned Department and grants for submission to funders. Analyze and monitor grant expenses making sure they are in accordance to budgets and agreements Assist Department Directors and Program Managers on a daily basis with any requests, analysis, reports, and concerns.

Identify any potential over/under spending, identify root cause and alert Program Managers, Department Directors and Supervisors. Record all accounts receivable, which include federal, local and state revenue into MIP accounting software on a monthly basis. Attend and participate in meetings with contract managers relating to budgets, expenses and or any fiscal concerns. Maintain a comprehensive knowledge and understanding of assigned Grants and Foundations Daily communication with Department Directors, Program Managers, Contract Managers, Controller and CFO to make sure work is aligned with grant agreement.

Provide all fiscal documentation and be audit ready when monitoring is conducted for assigned grants. Maintain and establish a professional and close relationship with all Contract Managers and outside staff. Resolve any issues relating to billing, budgets and reclassify entries as needed Attend budget, budget amendment and billing trainings Maintain multiple record keeping including all grants agreements and backup documentation.

Assist Controller and Sr. Financial Analyst with grant analysis, forecasting, trend analysis Monitor payroll changes such as salary allocations and inform Department Directors and Controller of any PAF allocation changes Reconcile grant payments and make sure payment is collected and received up to date. Review the daily cash in bank provided by the Operations Accounting Manager to review all ACH direct deposits to advise Cash Analyst for proper cash application.

Review monthly Aging AR for cash collection to improve cash flow liquidity. Assist the appropriate staff in coordinating the resolution of problems. PERKS:
We are proud to offer a competitive benefits package to all full-time employees, including medical and dental plans. A generous vacation and holiday pay benefit and a 401(k) match is available. Staff receives monthly…