Legislative Aide

This professional position provides administrative, legislative, and constituent services support to an assigned member of the Mayor and City Commission. Work involves assisting elected officials with research, preparation of legislative initiatives, coordination of constituent inquiries, and facilitation of communication with City departments and community stakeholders. The Legislative Aide assists in supporting the policy, legislative, and community priorities of the assigned elected official while ensuring that requests and legislative matters are appropriately coordinated through established administrative channels consistent with the City’s Council-Manager form of government.

While Legislative Aides assigned to members of the Mayor and City Commission operate under the policy direction of their respective elected officials, the Legislative Services Administrator provides administrative supervision to ensure compliance with City personnel policies, applicable laws, and operational standards. Administrative supervision includes hiring coordination, training, performance management processes, and adherence to City administrative procedures.

The following duties are illustrative and not exhaustive. Additional duties may be assigned.

• Assists the assigned elected official with research and analysis of municipal policy issues, proposed ordinances, resolutions, and other legislative matters.
• Prepares memoranda, briefing materials, correspondence, and reports related to legislative initiatives and policy proposals.
• Assists in the preparation of agenda items and supporting documentation for City Commission meetings, workshops, and public hearings.
• Tracks the status of legislative initiatives and policy proposals sponsored by the assigned elected official.

• Serves as a primary point of contact for residents, businesses, and community organizations seeking assistance from the assigned elected official.
• Coordinates communication from the elected official to residents, businesses, community organizations, and other stakeholders.
• Drafts and prepares correspondence, announcements, public communications, and outreach materials on behalf of the elected official.
• Assists the assigned elected official with the management and coordination of official social media accounts, including drafting and scheduling posts, monitoring public engagement, and supporting community outreach through digital platforms.
• Ensures that communications through official social media accounts and other public platforms align with City policies and applicable public records requirements.
• Tracks constituent concerns and ensures timely follow-up and communication.
• Legislative Aides shall not engage in political campaign activity, political fundraising, or partisan political communications while on duty or using City resources.

• Maintains and manages the official calendar of the assigned elected official, including meetings, events, and public appearances.
• Coordinates travel arrangements for the elected official when attending conferences, meetings, and other official engagements.

• Assists with scheduling meetings with residents, community leaders, governmental agencies, and internal City staff.
• Prepares briefing materials and background information for scheduled meetings and events.

• Assists in organizing and coordinating community meetings, neighborhood events, and outreach initiatives associated with the assigned elected official.
• Spearheads City programs and community initiatives sponsored by the assigned elected…