Sr. Program Coordinator

Senior Program Coordinator – University of Miami Miller School of Medicine

Sr. Program Coordinator role at University of Miami Miller School of Medicine. In-person opportunity in Miami, FL.

• Works closely with students to continuously evaluate their learning experience and improve the quality and value of the program.
• Registers students for courses using University procedures and systems.
• Acts as an academic advisor for students in the program and a career advisor for prospective and continuing students.
• Develops strategic partnerships with external entities and organizations.
• Creates monthly budget reports to ensure operations are within plan.
• Assists with database maintenance and enrollment management.
• Ensures administrative processes and associated forms for instructor services are completed in a timely manner.
• Responds to various instructor requests and telephone, email, and internet submissions for all programs.
• Prepares faculty payroll for the program.
• Plans and participates in open houses for the department.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

• Primarily exercises discretion and independent judgment in daily activities and should be able to work with minimal supervision.
• Completes special assignments requiring collecting, organizing, and analyzing data which may be the basis for significant decisions.
• Provides administrative support to the Division Chief of Solid Organ Transplant, Division Chief of OB, and the members of both divisions and 16 Faculty Attendings.
• Performs complex assignments and resolves issues and problems referred by physicians or the supervisor.
• Ensures completed work products meet required timelines and standards of quality and quantity.
• Resolves unique situations where each contact must be handled differently using judgment discretion.
• Preparation of presentations, publications (articles and books), operational reports and grants.
• Responsible for coordinating and taking minutes for the Liver and OB division meetings.
• Prepare PowerPoint presentations, update CVs in the University Digital measure website, and lecture material for residents for both divisions, write recommendation letters.
• Assist in the designs and implementation communication improvements, monitoring, or enforcement of compliance standards.
• Responsible to compile, review and enter the daily clinical assignments and monthly call schedules for the Transplant and OB divisions. Advise the Division Chiefs, Director and Manager of any coverage issues. Responsible for reviewing and enter any changes in the scheduling system QGenda.
• Prepare and distribute via email the daily JMH on-call schedule for Attendings, Residents and CRNA.
• Act as back-up for the other Clinical Program Coordinator at JMH, back-up for Senior Program Coordinator at UMH.
• Assist with the residents and fellows monthly call schedules and rotations for the Liver and OB divisions.
• Assist with month on-call schedules and rotations at Jackson South.
• Handle all 2nd calls at Jackson Main, to ensure all calls are filled and if not covered, will find appropriate coverage.
• Maintains the calendar of the 2 Division Chiefs, provides routine and general clerical support or medical-related support which may include patient care, student service, reports, and statistics.
• Run the month daily sum reports for Jackson South, Jackson North and Jackson West.
• Answers telephones, takes messages, answers routine questions, and transfers calls to appropriate individuals.
• Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs.
• Orders office supplies.
• Composes correspondence or selects standardized formats.
• Prepares financial forms (reimbursements via Workday, purchase order, work orders, check requisitions, etc. for department).
• Responsible for new Faculty orientation, on-boarding and off-boarding.
• May provide ancillary support to physicians, clinical activities, business services, student services, etc.
• Performs other duties as assigned.

• High school diploma or equivalent.
• Minimum 3 years of relevant experience.
• Skill in completing assignments accurately and with attention to detail.
• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
• Ability to process and handle confidential information with discretion.
• Ability to work evenings, nights, and weekends as necessary.
• Commitment to the University's core values.
• Ability to work independently and/or in a collaborative environment.
• Proficiency in computer software (i.e. Microsoft Office).

Compensation: $45,000.00-$45,000.00 per year. Benefits include medical, dental, tuition remission and more.

Job Status:
Full time
Employee Type:
Staff
Pay Grade: H6

The University of Miami is an Equal Opportunity Employer. Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply.…