Nursing Staffing Coordinator; Per Diem, Nights

Job Summary

Responsible for staffing needs to ensure adequate coverage for quality care on all shifts by working closely with the Leaders.

• Accurately records staffing and nursing pay practices (ESP, LOA, jury duty, bereavement, etc.) in a computerized system (Clarivia/Kronos).
• Assesses and evaluates staffing needs on a proactive (daily, weekly, scheduling period, etc.) and shift‑to‑shift basis to provide 24‑hour coverage.
• Answers employee calls regarding staffing/scheduling functions.
• Prepares staffing on a timely basis and communicates with the Leaders so that they can make staffing decisions.
• Communicates any staffing shortages/overages/changes to the Leader and contacts staff if additional/less support is needed.
• Attends bed control meetings at all times.
• Edits Kronos transactions in a timely manner and within guidelines with payroll department.
• Prepares payroll correction and ESP forms when necessary.
• Consults with nursing department staff and supervisors concerning the staffing/scheduling needs to reduce/eliminate problems.
• Develops and maintains a good working rapport with interdepartmental personnel, as well as other departments within the facility.
• Confirms license/certification and current standing for nursing department employees with state approved agencies as needed.
• Responsible for requests of off and on‑call schedule.
• Responsible for the staffing system functions (Clairvia Web/Client).
• Monitors, updates, and tracks acuity every four hours as needed.
• Runs Clarivia and Kronos reports as requested.

• Previous clerical experience.
• Proficient in Microsoft Office (Word, Excel, and Outlook).

• High school education or equivalent preferred.
• Experience in a healthcare setting preferred.
• Staffing experience preferred.
• Customer service experience preferred.
• Demonstrates knowledge of TM&E & pay policies.
• Able to maintain confidentiality of all sensitive and private employee information.
• Knowledgeable of computers, printers, and/or ability to learn appropriate software applications.
• Able to work within a team and be a model of team work.
• Ability to perform independent decisions and utilize problem solving skills when necessary.
• Ability to remain calm and manage high stress situations.
• Ability to deal tactfully with personnel, visitors, and government agencies/personnel.

Job:
Nursing
- Support (Non‑Clinical)

Department: NURSING STAFFING OFFICE-

Job Status:
Pool