Sr. Records Assistant - Imaging

Position

Full time Sr. Records Assistant (H) with UHealth Department of Radiology, University of Miami, Miami, FL.

• Compiles, scans, and organizes records and ensures they are up to date and filed appropriately.
• Reviews and addresses any requests for records.
• Retrieves records and coordinates dispersal of information to appropriate departments.
• Reviews accuracy and completeness of records, notifies appropriate staff of potential issues, and performs corrective actions to ensure information is accurate and current.
• Performs general office tasks as needed.
• Assists in purging outdated records.
• Maintains confidentiality of all records.
• Adheres to University and unit-level policy and procedures and safeguards University assets.

• Support the workflow at the UM Imaging counters to import/export digital studies, documents to/from PACS or UChart and process film jacket/CDs requests via telephone, fax and/or in person.
• Utilizes UChart-Radiant (RIS) and/or Picture Archive Communication Systems (PACS) to import or export digital images and report data.
• Ensures proper distribution of radiology reports to ordering physicians.
• Retrieves messages from voicemail in a timely manner.
• Resolves radiology exceptions in PACS for images.
• Maintains accurate and complete clerical systems and records.
• Works closely with physicians and serves as department liaison supporting all clinical areas.
• Oversees the release of digital information and ensures the availability of records to the patients, physicians and clinical staff for all studies and procedures via in person, fax, telephone, subpoenas, and legal requests.
• Manages document services with records retention vendor.
• Ensures a high degree of customer satisfaction by consistently adhering to our DIRECCT values.
• Assists with the department onboarding and training of staff.
• Complies with the hospital requirements, Joint Commission for Accreditation of Healthcare Organizations, State requirements and works closely with the HIPAA Privacy Office to ensure HIPAA compliance.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with university policies and procedures. Ensures employees are trained on controls within the function and on university policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Education:

High school diploma or equivalent.

Experience:

Minimum 3 Years of Relevant Experience Required.

Knowledge, Skills and Attitudes:

• General knowledge of office procedures and operations.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Ability to understand and follow instructions.
• Skill in completing assignments accurately and with attention to detail.
• Ability to process and handle confidential information with discretion.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

The University of Miami is an Equal Opportunity Employer — Females, Minorities, Protected Veterans, and Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:
Full time

Employee Type:
Staff

Pay Grade: H3