Event Coordinator Medical, Dental, Vision

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"Hyatt is a place of learning - similar to a university. The company offers so many ways for me to learn and grow, both professionally and personally."

US - FL
- Miami

Administration

Administrative

Full-time

Hourly US Dollar (USD) pay basis

At Hyatt, we believe in the power of belonging- of making people feel at home no matter where they are in the world. We turn trips into journeys, encounters into experiences, and jobs into careers. Join a team that is making travel more human. Connected. Sustainable. Here, everyone's role matters. Opportunities are yours to shape. Your individuality is celebrated. At the heart of Hyatt is our shared belief that hospitality is more than just a job - it's a career for people who care.

Our downtown Miami hotel is next to one of the trendiest neighborhoods, known as Brickell. Our iconic towers overlook the Miami River, and our ideal downtown location puts you steps from the Miami Riverwalk, and Bayfront Park, and close to the port of Miami and the Kaseya Center (formerly FTX Arena). For a day of shopping, our hotel is near Brickell City Center.

Or explore Little Havana and tour the Frost Museum of Science.

The Administrative Assistant provides day-to-day administrative and operational support to a team of Event Managers and the General Manager. This role requires a high-energy, adaptable professional who thrives in a fast-paced hospitality environment. Responsibilities include but are not limited to coordinating schedules, managing communications, supporting departmental initiatives, participating in property walk-throughs, assisting with VIP guest experiences, and ensuring seamless operations across key hotel functions.

Strong organizational skills, professionalism, and the ability to prioritize multiple tasks while delivering exceptional service are essential.

Administrative and Leadership Support

• Manage calendars, meetings, appointments, correspondence, reports, presentations, and department communications.
• Prepare meeting agendas, take notes, and follow up on assigned action items.
• Coordinate communications between hotel leadership and departments including Front Office, Housekeeping, Engineering, Sales, Food & Beverage, Finance, and Human Resources.
• Maintain professionalism and discretion when handling sensitive guest, employee, and business information.
• Assist with special projects, hotel initiatives, detailed walk-throughs, and leadership assignments.
• Prepare personalized correspondence for guests, including pre-arrival communications, thank-you notes, service recovery responses, and post-stay follow-up.
• Planning and executing all aspects of internal meetings and events and small group room blocks.

• Experience supporting senior leadership in a hospitality environment
• Ability to work efficiently in a fast-paced setting
• Strong communication and interpersonal skills
• Exceptional organizational and multitasking abilities
• Professional presence when interacting with VIP guests and stakeholders
• Proactive, energetic, and detail-oriented approach to work
• Ability to participate in operational walk-throughs and support daily hotel operations
• Free room nights, Discounted, and Friends & Family Room Rates
• Medical, Prescription, Dental, and Vision Insurance
• 401K with company match
• Paid Vacation, sick days, new child leave, and personal day
• Paid Family Bonding Time and Adoption Assistance
• Tuition Reimbursement
• Employee Stock Purchase Plan
• Discounts at various retailers
  - Apple, AT&T, Verizon, Headspace, and many more

Why make a good decision when you can make a Timeless one by applying for your next career opportunity with a Hyatt Regency hotel? Hyatt Regency hotels provide superior services and elevated experiences. Looking for a Timeless beginning in your next career?

Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it's career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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