Administrative Assistant

Title

Administrative Assistant

12 months

Miami, FL

We are seeking a highly organized and proactive Administrative Assistant/Coordinator to provide comprehensive support to the Vice President of Human Resources (VPHR). This role is ideal for a candidate who is passionate about Human Resources, thrives in a fast-paced environment, and enjoys contributing to a positive workplace culture.

• Manage the VPHR's calendar, schedule meetings, and coordinate travel arrangements
• Serve as the primary point of contact for internal and external communications
• Track and process expense reports for the VPHR
• Prepare, edit, and distribute documents, reports, and presentations
• Coordinate meetings, including agenda preparation, minute-taking, and follow-ups
• Assist with planning and execution of HR projects and initiatives
• Maintain and update HR databases and employee records
• Coordinate HR-related events such as trainings, workshops, and team-building activities
• Handle sensitive information with a high level of confidentiality
• Support onboarding and offboarding processes as needed
• Assist with employee engagement initiatives and workplace culture efforts
• Track and report on key HR metrics and performance indicators

• Experience:
  
  1-3 years in an HR-related role (Administrative Assistant, Coordinator, or Generalist)
• Education:
  
  Bachelor's degree in Business Administration, Human Resources, or related field preferred
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Strong written and verbal communication
• Excellent organization and time management
• High attention to detail and accuracy
• Problem-solving and adaptability
• Strong interpersonal skills with empathy and professionalism
• Ability to maintain confidentiality
• Team-oriented with the ability to support HR initiatives

• Calendar and email management (Outlook, Google Calendar)
• Document formatting and file management
• Data entry and record maintenance
• Experience with video conferencing tools (Zoom, Microsoft Teams)
• Basic IT troubleshooting and technical adaptability

• Opportunities for professional development and growth
• Positive and inclusive work environment