Administrative Assistant

Administrative Assistant

An opportunity is available for an Administrative Assistant/Coordinator to provide administrative and operational support to the Vice President of Human Resources. This individual will serve as a partner to HR leadership, managing calendars, coordinating meetings and travel, and handling confidential information. The ideal candidate has prior experience supporting HR teams or executives, thrives in a fast-paced environment, and possesses organizational skills.

Key Responsibilities

• Manage the VPHR's calendar, schedule meetings, and coordinate travel arrangements.
• Serve as the primary point of contact for internal and external communications.
• Track and process expense reports for the VPHR.
• Prepare, edit, and distribute documents, reports, and presentations.
• Coordinate meetings, including agenda preparation, minute-taking, and follow-ups.
• Assist with planning and execution of HR projects and initiatives.
• Maintain and update HR databases and employee records.
• Coordinate HR-related events such as trainings, workshops, and team-building activities.
• Handle sensitive information with a high level of confidentiality.
• Support onboarding and offboarding processes as needed.

Required Qualifications

Experience:

1–3 years in an HR Coordinator, HR Assistant, Administrative Assistant, Executive Assistant, or junior-level HR Generalist role. Must have experience supporting calendars, meetings, travel, or executive schedules and handling sensitive or confidential information.

Technical

Skills:

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with video conferencing tools such as Zoom or Microsoft Teams.

Preferred Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience supporting HR leaders or senior executives.
• Experience with onboarding and offboarding activities.
• Experience coordinating employee engagement programs.
• Exposure to HR systems or employee records management.
• Hospitality industry experience.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including Clearly Rateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.