Human Resources Assistant

Job Details

Job Location:

Miami - 5200 Blue Lagoon Drive - Miami, FL 33126, Position Type:
Full Time, Education Level: High School, Salary Range: $50,000.00 - $50,000.00 Salary/year

The Human Resources Assistant will be responsible for providing administrative support to the department in all HR functions, including, but not limited to, the maintenance of employee files and records, technical assistance, and the initial orientation process for new hires. The HR Assistant will also provide HR support and assistance to staff within the Citrus and CSU programs.

• Assists with facilitating and coordinating New Hire Orientation and ensures all required onboarding documentation is completed and maintained.
• Ensures all staff have s, as appropriate.
• Scans, uploads, and maintains employee files and records in accordance with agency, accreditation, and regulatory requirements.
• Maintains and updates employee records and documentation within the HRIS and other applicable systems to ensure accuracy and compliance.
• Assists with processing employee status changes, separations, termination files, and other HR-related documentation.
• Assists in scheduling appointments as needed.
• Monitors employee compliance requirements, including required trainings, certifications, licenses, and other required documentation; assigns training as necessary and follows up with employees and supervisors regarding outstanding items.
• Performs periodic audits of HR files and records to ensure all required documentation is complete, accurate, and properly maintained.
• Assists with tracking HR-related reports, compliance deadlines, and required documentation for audits and regulatory purposes.
• Provides HR administrative support to staff and leadership within the Citrus and CSU programs.
• Provides administrative and HR support to the HR Business Partner in addressing employee relations matters involving Citrus and CSU staff.
• Conducts routine employee relations investigations, including interviewing employees and witnesses, reviewing relevant documentation, evaluating information obtained, identifying applicable policies, documenting findings, and making recommendations regarding appropriate corrective action or other resolution. Escalates complex, sensitive, or high-risk matters as appropriate.
• Interprets and applies established HR policies and procedures to routine employee inquiries and workplace situations, exercising judgment determining appropriate application and escalating matters involving significant risk.
• Provides routine assistance to employees regarding HR processes and HRIS issues, troubleshooting concerns as appropriate and escalating more complex matters to the HR Business Partner.
• Responds to incoming calls to the HR department and answers public or staff inquiries when necessary.
• Performs general research and analysis as needed.
• Communicates regularly with the HR Business Partner regarding the progress of defined goals and required results.
• Embraces and embodies the mission, vision, guiding principles, clinical vision, and goals of West Care Foundation.
• Completes all required orientation and mandated training activities, including E-Learning courses, within established time frames.
• Performs any other duties as assigned.

None

• High School Diploma or equivalent is required.
• Associate degree (two-year degree) from an accredited college or university in Human Resources, Business Administration, or a related field is preferred

• Minimum of 1-2 years of experience working in Human Resources is preferred
• Prior experience in a nonprofit behavioral health environment is preferred.
• Bilingual is preferred.
• Ability to read, analyze, and interpret technical human resource journals, financial and benefit reports, and legal documents.
• Knowledge of or ability to learn HR policies, procedures, employment practices, and employee relations processes.
• Understanding and application of federal, state, local, and agency confidentiality rules and professional standards of conduct.
• Ability to handle sensitive and confidential employee information with discretion and professionalism.
• Adherence to the highest standards of ethical conduct and confidentiality.
• Knowledge of HIPAA, professional ethics, consumer rights, and confidentiality.
• Knowledge of Incident Reporting.
• Must have advanced Word and Excel skills, as well as familiarity with other Microsoft Office programs.
• Ability to apply basic…