Associate Support Specialist - Accounting & Payments

Company Overview

Veracross provides SaaS-based School Information Systems (SIS) designed to meet the specific needs of independent K-12 schools worldwide. Our one-record solution combines the power of a fully integrated single-record database, personalized communication tools, and an elegant architecture that is unique in our industry.

We are a growing, values-led community of 350 employees in the US, UK, and Australia who share a vision to unify school communities, improve the quality of education, and enhance learning. And we’re succeeding!

As of early 2025, we are supporting 3300+ schools in 60 countries.

As a member of the Veracross Technical Support Team (TST), the Associate Support Specialist– Accounting & Payments serves as the first level of customer support, providing well-informed and timely responses for both end‑users (payers) and core users (school administrators) of the VC Pay Tuition Management and Accounting products within the Veracross platform. Associate Specialists support the daily operations of partner schools’ business offices, applying their knowledge of the Accounting and VC Pay products to support core users in resolving issues pertaining to configuration and utilization of the product.

Additionally, Associate Specialists support end‑users (payers utilizing VC Pay services) with troubleshooting and resolving common issues related to payments. This position requires excellent communication skills (verbal and written), a commitment to service and quality (including patience and empathy while interacting with customers), and analytical and general problem‑solving skills. The Associate Support Specialist– Accounting & Payments reports directly to the TST Payments Team Lead.

• Interact directly with core users (school administrators) via multiple channels, including a ticketing system (Salesforce) and Zoom meetings, building rapport by consistently demonstrating expertise and professionalism.
• Provide exceptional end‑user (payer) support via inbound and outbound phone calls, emails, and a ticketing system, consistently demonstrating patience and empathy.
• Manage and prioritize multiple open cases in multiple support channels simultaneously.
• Evaluate the nature of each interaction and determine the appropriate action to resolve the issue.
• Analyze issues, replicating, researching, and resolving technical problems and questions and guiding customers to our knowledgebase solutions whenever possible.
• Provide prompt and accurate responses to customers, tracking cases through resolution within company SLA guidelines.
• Perform specific, limited operations within partner school databases, adhering to established security practices and guidelines, and understanding the impact to the school’s accounting operations.
• Communicate internally with various support teams to escalate issues that cannot be resolved within Tier 1 support.
• Communicate with school business offices to escalate non‑technical and/or operational issues that cannot be resolved without their intervention.
• Assist with identifying and logging system bugs and enhancements.
• Identify, update, and maintain internal and external knowledge bases to improve support documentation deficiencies using the Knowledge‑Centered Service (KCS) methodology.
• 1–2 years of customer support experience in a school business office or in customer support within the software industry, with one year of direct end‑user support experience preferred.
• Prior knowledge and experience with accounting, online payment processing, and/or banking industry in Australia.
• Must be comfortable speaking on the phone (or via meeting app) directly with end‑users, demonstrating patience and empathy in each interaction.
• Fluency in English with excellent verbal and written communication skills.
• Ability to multi‑task, continually reprioritize work, and work under various constraints.
• Demonstrated aptitude for using, teaching, and communicating information about technologically sophisticated software to non‑technical users.
• Passionate about learning new software; able to use fundamental accounting principles to build, retain, and apply knowledge of the…