Documentation Specialist

Position Summary

As an Export Documentation Specialist / Coordinator, is responsible for managing end-to-end international shipping documents. This role ensures all shipments cross borders legally, accurately, and without delays by strictly adhering to destination-country and U.S. government regulations. You’ll assist with cargo tracking, as well as handling any customer queries relating to deliveries.

At Andes we are proud to be a hands‑on, fast‑moving, and entrepreneurial company. The ideal candidate thrives in a fast‑moving environment, has an entrepreneurial mindset, is a great cultural fit, and brings the appropriate structure to ambiguous, often rapidly changing environments.

• Document Preparation:
  Accurately prepare, audit, and process key shipping documents including Commercial Invoices, Packing Lists, Certificates of Origin, and Bills of Lading.
• Compliance & Filing:
  Submit Electronic Export Information (EEI) filings into the Automated Commercial Environment (ACE / AES) or foreign equivalents.
• Stakeholder Coordination:
  Liaise seamlessly with freight forwarders, ocean/air carriers, trucking companies, overseas agents, and government agencies (e.g., USDA, Customs).
• Classification:
  Apply accurate Harmonized System (HS) codes and ensure proper valuation of goods.
• Screening:
  Verify denied or restricted party lists for international clients and suppliers prior to document release.
• Record Keeping:
  Maintain meticulous, organized, and catalogued files for both audits and post‑shipment proof.
• Issue Resolution:
  Troubleshoot documentation errors and immediately communicate with clients regarding shipment status or customs inspections.

• Degree/Diploma in International Business, Logistics or a related field is preferred.
• 3+ years’ Export documentation experience in the food trading industry processing export orders in temperature‑controlled ocean containers.
• English/Spanish a MUST, comfortable speaking and writing in both languages.
• Sound knowledge of export documentation requirements in the trading and supply‑chain processes.
• Solid understanding of import customs requirements of meat products in the Caribbean, South and Central America
• Excellent attention to detail and high level of organization.
• Capable to work well under pressure and meet tight deadlines.
• Skillful identifying/managing risks and opportunities during the logistics process in order to ensure optimum results.
• Ability to interact with all levels of the organization, external suppliers, and customers in a professional, objective manner.
• Enjoy helping and interacting with other people; always friendly and courteous.
• Excellent judgment and discretion in handling difficult situations.
• Strong work ethics and a natural team player who helps others succeed.