Operations Associate

Salary:$50,000–$90,000/year, commensurate with experience

Employment Type:Full-Time

Operations Associate

Location:Miami, FL — Hybrid

Salary:$50,000–$90,000/year, commensurate with experience

Employment Type:Full-Time

Travel:Some travel required

Finnsul is looking for a highly organized, detail-oriented
Operations Associate
to own and manage the day-to-day operational processes behind our growing CPG brand.

This is a hands-on role for someone who thrives in a fast-paced startup environment, can manage multiple vendors and timelines simultaneously, and is comfortable taking ownership across
procurement, production, testing, inventory, logistics, warehousing, and fulfillment
.

You’ll work directly with Finnsul’s founders and external partners to ensure products are produced correctly, on time, and efficiently.

• Own day-to-day communication and relationships with
  manufacturers, ingredient suppliers, packaging vendors, testing labs, 3PLs, freight providers, and other operational partners
• Request and compare vendor quotes, pricing, MOQs, lead times, and capabilities
• Negotiate pricing, timelines, and terms when appropriate
• Track vendor deliverables and hold partners accountable to agreed timelines
• Source and evaluate new vendors as operational needs arise
• Maintain organized vendor records, agreements, pricing, and documentation

• Create, place, and manage
  purchase orders across manufacturers, suppliers, packaging vendors, and other partners
• Confirm PO quantities, pricing, specifications, payment terms, and delivery dates
• Track open POs from placement through delivery
• Coordinate deposits, invoices, and payment schedules with internal teams
• Maintain accurate purchasing records and flag discrepancies
• Help forecast purchasing needs based on inventory levels, production schedules, and upcoming launches

• Own
  production timelines from PO placement through finished goods delivery
• Coordinate production schedules with manufacturers and suppliers
• Track raw materials, packaging components, production runs, and finished goods
• Ensure required components arrive before scheduled production dates
• Proactively identify potential production delays and develop solutions
• Coordinate new product launches and ensure operational deadlines remain on track
• Maintain production trackers and provide clear status updates to leadership

• Manage product testing schedules and coordinate with third-party laboratories
• Coordinate sample submissions, documentation, and testing requirements
• Track testing status and results
• Maintain organized records of
  COAs, specifications, test results, and other quality documentation
• Work with manufacturers and laboratories to resolve testing or quality issues
• Ensure required testing is completed before product release

• Monitor inventory levels across warehouses and fulfillment locations
• Coordinate inbound inventory with 3PL and warehousing partners
• Reconcile inventory discrepancies and investigate missing or damaged inventory
• Monitor inventory levels and flag potential stockouts or excess inventory
• Assist with inventory forecasting and reorder planning
• Manage inventory transfers when necessary
• Maintain accurate operational inventory records

• Coordinate
  inbound and outbound freight and shipments
• Manage communication with freight brokers, carriers, warehouses, manufacturers, and suppliers
• Obtain and compare freight quotes
• Track shipments and proactively resolve delays or delivery issues
• Coordinate appointments and receiving requirements with warehouses and 3PLs
• Manage freight claims, lost shipments, damages, and discrepancies

• Manage…