Facilities and Maintenance Administrator

Job Details

Location:

Corporate - Miami, FL 33186

Position Type:
Full Time

Job Category:
Facilities

Bean Automotive Group is a nationally recognized automotive group which champions Miami's rich automobile heritage. Our associates, located throughout our four locations:
Kendall Toyota, Lexus of Kendall, West Kendall Toyota and Lexus of West Kendall, make it our mission to deliver on every customer's expectation, one customer at a time!

• 3 weeks of Paid Time‑Off per year.
• Paid Holidays.
• 401(k) Retirement Plan with 50% Employer Match.
• Paid Health, Gap, Life and AD&D Insurance.
• Eligible for Dental, Vision, Short‑Term, Long‑Term, Voluntary Life Insurance.
• Paid Volunteer Time‑Off Program.
• Award‑Winning Wellness Program and Healthcare Premium Incentives.
• Employee Discounts.
• ASE certification reimbursement and paid continuing education program to further your career.
• Continued education, manufacturer hands‑on and web‑based training.

We presently have an employment opportunity for a Facilities and Maintenance Administrator in our operation. In this role, the Facilities and Maintenance Administrator is responsible for the operation, maintenance, and continuous improvement of all mechanical, electrical, and plumbing (MEP) systems across dealership facilities, ensuring optimal building performance, safety, and reliability in a fast‑paced, customer‑facing environment. This role also oversees and supports the procurement and acquisition of materials, equipment, services, and general supplies needed for facility operations and business functions.

• Overseas preventive and corrective maintenance on HVAC, electrical, lighting, plumbing, and other critical systems.
• Conduct routine site inspections to identify issues, risks, and improvement opportunities.
• Monitor building systems to ensure optimal performance, efficiency, and uptime.
• Respond promptly to maintenance requests and emergency situations.
• Maintain accurate records of all maintenance activities.
• Troubleshoot mechanical and electrical issues and implement effective solutions.
• Support installation, repair, and upgrades of facility systems and equipment.
• Ensure compliance with local codes, safety regulations, and company standards.
• Develop and execute preventive maintenance schedules.
• Track and analyze maintenance data.
• Maintain inventory of tools, equipment, and spare parts.
• Coordinate and prioritize work orders while maintaining appropriate inventory levels, including setting reorder points, forecasting demand, determining delivery timing and quantities, and verifying receipt of goods and services.
• Supervise and coordinate third‑party contractors and service providers.
• Request and review proposals, monitor work quality, and ensure timely project completion while identifying and partnering with reliable vendors or suppliers to secure quality goods and services at competitive prices.
• Ensure adherence to safety procedures and OSHA guidelines.
• Identify potential risks and implement corrective actions.
• Participate in safety inspections and audits.
• Perform other related duties and special projects as assigned.

• 2–3+ years of experience in building maintenance, preferably in commercial or automotive dealership environments.
• Strong knowledge of MEP systems and general building infrastructure.
• Ability to read and interpret technical drawings and schematics.
• Proficient in sourcing and vendor management.
• Highly organized and detail‑oriented.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Ability to work in a fast‑paced environment and handle stressful situations with professionalism.
• Excellent communication skills, both verbal and written.
• Bilingual – English and Spanish.
• Must have a valid driver’s license.
• Availability to respond to requests on weekends and/or after hours.

Bean Automotive Group is an equal opportunity and drug‑free employer. All aspects of consideration for employment and employment with the company are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.