Estate Manager

Guild Capital is an early-stage venture capital firm. We typically back founders in the US, UK, and India as their first institutional investor. Having delivered industry-leading returns over the last decade, we strive to become the trusted partner of our portfolio companies by actively supporting them in developing high-growth strategies, architecting high-performance teams, and raising capital for future growth.

The Executive Assistant (EA) & Estate Manager role and responsibilities

We are seeking an exceptional EA & Estate Manager who will be an integral part of Guild Capital’s global administrative support team, providing essential support to Guild’s Chairman and contributing to the firm's internal operations. The EA & Estate Manager will handle a wide variety of administrative and logistical tasks for the Chairman and other executives, including but not limited to:

• Oversee day-to-day operations of one or multiple private residences, ensuring seamless, discreet, and high-quality service
• Manage household staff (housekeepers, chefs, nannies, drivers, security, groundskeepers), including hiring, training, scheduling, and performance management
• Act as primary liaison between principals and staff, maintaining strict confidentiality and professional boundaries
• Develop and manage annual household budgets; track expenses, approve invoices, and optimize vendor costs
• Coordinate property maintenance, renovations, and capital projects; manage contractors, architects, and designers
• Oversee all vendor relationships (landscaping, pool, AV/IT, security, maintenance), ensuring service standards and contract compliance
• Ensure residences are always principal-ready, including advance preparation for arrivals, events, and travel transitions
• Manage household inventories, assets, and valuables (art, wine, jewelry, vehicles, fine furnishings)
• Coordinate with family office, legal, accounting, and security teams as needed
• Oversee household systems and technology (security, smart home systems, AV, IT troubleshooting)
• Plan and execute private events and entertaining, either personally or via external planners
• Implement and maintain household policies, procedures, and service standards
• Ensure compliance with local regulations, insurance requirements, and safety protocols
• Anticipate principals’ needs and proactively solve problems with minimal disruption
• Handle sensitive matters with discretion, diplomacy, and professionalism
• Be available for flexible hours, including evenings, weekends, and travel as required

• Bachelor’s Degree required
• 1-3+ years of demonstrated experience supporting senior executives or family offices in finance, real estate, or similar corporate sectors, with a proven ability to operate in fast-paced environments
• Conversationally fluent in Spanish
• Must be based in Miami
• Exceptional organizational, interpersonal, and communication skills
• Professional, polished, and highly responsive (emails, calls, and texts addressed promptly)
• Self-starter with a “can-do” mindset and solution-oriented approach
• Calm, resourceful, and able to solve problems independently under pressure
• Adaptable to shifting priorities and willing to work outside standard business hours (including evenings and weekends)
• Solid knowledge of Google Workspace and Microsoft applications
• Ability to handle sensitive information with discretion
• Ability to travel domestically and internationally as needed