Estate Manager

Our client is seeking an experienced Estate Manager to oversee the operations, maintenance, staffing, and readiness of their private Miami residences. Based primarily at the family’s new Coral Gables home, this role will also involve regular travel to and oversight of a significant multi‑state property portfolio, including multiple residences in California, a large family home in Michigan, and an additional condo in Coconut Grove.

The Estate Manager will serve as the primary operational lead responsible for ensuring each property is consistently maintained, fully operational, and prepared to the Principals’ standards while the family is traveling or away from the residences.

This is a high‑trust, hands‑on leadership role for someone who understands the complexity and discretion required to run significant private homes at the highest level. The Estate Manager will oversee household staff, vendors, preventative maintenance, property systems, inventories, schedules, and ongoing improvements, ensuring each residence is impeccably maintained, fully operational, and always prepared to the Principals’ standards.

The ideal candidate is polished, proactive, highly resourceful, and exceptionally detail‑oriented – someone who can seamlessly operate at both a strategic and hands‑on level. They are equally comfortable interfacing with Principals, family office representatives, architects, designers, contractors, and senior service providers as they are stepping in personally to ensure the home is running flawlessly day‑to‑day. This person understands that exceptional estate management lives in the details.

They are the type to notice when lighting feels off before a dinner party, catch an issue with climate control before the family arrives, ensure guest rooms are perfectly prepared, troubleshoot a smart home system, restock household essentials, or step in to handle whatever is needed in the moment to maintain the highest standards of readiness and care.

The ideal candidate brings at least 10+ years of residential or estate management experience, ideally within sophisticated private homes or UHNW environments, along with a strong understanding of the unique operational needs of coastal properties, including climate, humidity, storm preparation, landscaping, preventative maintenance, and seasonal upkeep. An established network of trusted local vendors and service providers is highly valued.

Above all, this person takes genuine pride in creating homes that feel effortless, elevated, warm, and impeccably maintained at all times. They are proactive rather than reactive, solutions‑oriented rather than rigid, and possess the kind of quiet ownership mentality that defines exceptional private service. They understand that no task is too small when the goal is excellence.

• Oversee the daily operations, maintenance, and readiness of the Miami residence.
  Ensure all homes in the portfolio are maintained to the highest standards of cleanliness, functionality, beauty, safety, and preparedness.
  Conduct regular property walks and detailed inspections, identifying issues before they become problems.
  Maintain a deep understanding of all household systems, including HVAC, electrical, plumbing, lighting, AV, security, pool, landscaping, appliances, generators, irrigation, smart home technology, and climate‑control systems.
  Develop and manage preventative maintenance schedules across all properties.
  Ensure seasonal, storm, humidity, pest, and climate‑related maintenance needs are proactively addressed.
  Prepare homes for Principal arrivals, guest stays, family travel, events, and seasonal transitions.
  Track repairs, warranties, manuals, vendor contacts, service records, and property documentation.
  Create and maintain household manuals, operating procedures, checklists, vendor lists, emergency protocols, and property‑specific systems.
  Maintain household inventories, supplies, equipment, tools, keys, access codes, vehicles, and property assets as appropriate.

• Oversee all household operations personnel and external service providers,…