Executive Director, Project Portfolio - PMO

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The University of Miami is seeking an Executive Director of Portfolio Management (Academy) to join its Enterprise Project Management Office (ePMO), supporting the successful delivery of the University's most impactful academic initiatives focused on Academic Operations and other administrative functions, including shared services such as HR, Finance, Supply Chain, and Facilities (this role does not manage IT systems, applications, or infrastructure).

The Executive Director partners closely with academic and administrative leaders to provide portfolio governance, executive insight, and delivery excellence across complex, cross‑functional efforts. This position is based at the Coral Gables campus and is an in‑person role.

CORE JOB SUMMARY

The Executive Director, Project Portfolio - PMO - Central (A) provides oversight and direction for major university initiatives coordinated through the Enterprise Project Management Office (ePMO). The role helps to maintain a broad, forward view of the full project portfolio and ensures that projects are proactively managed, resourced appropriately, and executed efficiently across the institution, with a strong bias toward anticipating needs rather than reacting to issues.

Partners closely with the Strategy & Transformation team and institutional leaders, this position provides forward-looking visibility into timelines, interdependencies, resource needs, and risks. The Executive Director maintains an effective reporting cadence, drives ownership across all work streams, and ensures that initiatives stay on track, are fully completed, and transition smoothly into ongoing operations through clear ownership handoffs, operational readiness, and sustainability of results.

CORE JOB FUNCTIONS

* Oversees enterprise-scale President and C-suite initiatives and ensures alignment with goals and priorities. Collaborates with the Strategy & Transformation office and other departments to align timing, scope, and dependencies across initiatives.

* Leads the planning, prioritization, and execution of university-wide projects through a proactive, outcome-oriented management approach.

* Leads and oversees the project intake and chartering processes, ensures that proposed initiatives are appropriately submitted, reviewed, and prioritized, and defines objectives, roles, and success metrics before project launch.

* Maintains a broad, forward view of the full project portfolio, and anticipates conflicts, overlapping milestones, and coordination needs across departments.

* Develops and maintains a comprehensive view of timelines, milestones, and dependencies to support coordination and decision-making. Identifies and fills resource or process gaps before they affect project outcomes.

* Drives portfolio visibility through advanced timeline management, integrated boards, and dashboards that support leadership insight. Maintains a broad, forward view of the full project portfolio, and anticipates

* conflicts, overlapping milestones, enterprise capacity bottlenecks (people, funding, and technology), and coordination needs across departments in partnership with the Strategy & Transformation team.

* Uses tools such as Smartsheet or equivalent platforms to manage dashboards, task boards, and overall portfolio visibility. Monitors intersections between projects to anticipate conflicts, and coordinates resolution among teams.

* Establishes accountability across all work streams through clear project charters, RAID logs, and milestone ownership. Oversees disciplined management of workstream plans, and ensures accurate tracking of scope, timeline, and deliverables.

* Champions early communication, and surfaces risks, obstacles, and dependencies in advance to prevent delays or rework. Promotes a proactive, forward-driven management style focused on foresight and continuity rather than reaction.

* Establishes and maintains a structured reporting cadence,…