Department Administrator, Clinical

The Department of Pathology at the University of Miami, Health System, is seeking a full‑time Department Administrator, Clinical to work on‑site in Miami.

The Department Administrator, Clinical performs administrative work in conjunction with other department administrators to provide leadership to a specific functional area in the organization.

• Develops policies and procedures for department operations and ensures compliance.
• Develops and maintains systems for managing and reporting the department’s activities.
• Maintains close liaison and positive working relationships with faculty, staff, and all other employees interfacing within the department.
• Provides leadership in developing business strategies and tactics to support the goals of the department and overall Health System strategic plans for market growth and development.
• Guides managers in developing skills and implementing performance management practices.
• Supports professional development of the workforce.
• Monitors staff and physician satisfaction.
• Provides administrative oversight to the division’s practices, supporting the employment of the quality improvement process in improving operations.
• Directs the planning and strategic formation of clinical program goals.
• Analyzes and reviews financial and productivity reports.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with university policies and procedures. Ensures employees are trained on controls within the function and on university policy and procedures.

This list of duties and responsibilities is not intended to be all‑inclusive and may be expanded to include other duties or responsibilities as necessary.

• Bachelor’s degree in relevant field required.
• Minimum 5 years of relevant experience required.

• Strategic Alignment:
  Skilled in aligning departmental goals with enterprise‑wide strategy and develops comprehensive strategic plans.
• Financial Management:
  Ensures fiscal responsibility, and optimization of financial performance.
• Resource Management:
  Ability to allocate resources and drive innovation and growth.
• Adaptability:
  Proven ability to adjust to changes and leads/inspires transformational change.
• Team Leadership:
  Ability to build and lead high‑performing teams, manage complex projects, and ensure successful project delivery.
• Technology & Analytics:
  Understanding of technology, data analytics, and performance measurement to drive strategic decisions and identify opportunities.
• Communication:
  Ability to influence others, articulate strategic vision, and ensure clear and persuasive communication.

• Provide direct operational and strategic support to clinical division chiefs across all pathology subspecialties.
• Partner with division leadership to develop and execute strategic initiatives, process improvements, and resource management plans.
• Support division chiefs in resolving operational challenges, optimizing clinical workflows, and aligning day‑to‑day activities with departmental and institutional goals.
• Facilitate communication between division chiefs, departmental administration, and institutional partners to ensure coordinated decision‑making and timely issue resolution.
• Oversee implementation of new clinical programs, service expansions, and operational efficiencies in collaboration with division leadership.
• Develop and maintain SOPs and documentation related to clinical division operations and support processes.
• Staff and support committees, task forces, and work groups associated with divisional strategy and clinical operations.

• Direct and oversee the creation, monitoring, and management of the Qgenda Pathology schedule in collaboration with division chiefs, the Chair, and the scheduling committee.
• Ensure accuracy, fairness, and transparency in clinical service coverage and workload assignments.
• Oversee automation and quality control systems to improve scheduling accuracy and operational efficiency.
• Generate and review double‑service and variance reports for…