Donor Engagement and Events Officer

Description

Vizcaya Museum and Gardens is a National Historic Landmark and accredited museum in Miami, Florida ((Use the "Apply for this Job" box below).). Vizcaya is owned by Miami‑Dade County and is operated by the non‑profit Vizcaya Museum and Gardens Trust, Inc. Our mission is to preserve the estate's cultural and environmental resources to engage people in connecting with the past, understanding the present and shaping the future. Our vision is to create A Home for Miami, an Inspiration for All.

The Donor Engagement and Events Officer is a key member of Vizcaya’s Advancement team, responsible for creating exceptional donor experiences that generate over $2 million annually through Vizcaya’s signature events while deepening relationships with Vizcaya’s most committed supporters. This role brings together strategic thinking, donor engagement and hands‑on execution—leading signature fundraising events, identifying new opportunities to introduce Vizcaya to supporters and community partners, and sustaining meaningful engagement with sponsors, volunteers, and donors throughout the year.

Vizcaya is in the planning stages of a comprehensive fundraising campaign of $100+ million which will encompass annual giving growth, capital projects across the campus and endowment and legacy giving. The Donor Engagement and Events Officer will play a central role in this effort, helping to build donor relationships and community champions that will power Vizcaya’s next chapter.

The position reports to the Chief Advancement Officer. The position manages contractors supporting event logistics and administration but has no direct reports.

• Lead planning and execution of Vizcaya’s signature fundraising events—the Vizcaya Ball and Preservation Luncheon—with direct accountability for fundraising goals of more than $2 million in annual revenue.
• Partner with event Co‑chairs and volunteer committee leadership to design and execute compelling donor experiences; guide peer‑to‑peer outreach, manage meeting schedule, track progress and sustain strong volunteer engagement throughout the event cycle.
• In collaboration with the Director of Corporate and Foundation Giving, design and execute comprehensive sponsorship proposals—securing new corporate partners and individual underwriting while deepening existing relationships; actively pursue and steward in‑kind donors to enhance events and reduce costs.
• Manage all event logistics, including timelines, budgets, vendor negotiations, contracts, and on‑site coordination, ensuring a seamless and exceptional experience within Vizcaya’s historic setting.
• Collaborate with internal departments to coordinate on‑site requirements and navigate the unique considerations of programming within a National Historic Landmark.
• Drive revenue growth by continuously evaluating ticketing structures, sponsorship levels, and engagement approaches to increase results year over year.
• Leverage events strategically to advance donor relationships—ensuring consistent follow‑up, stewardship touchpoints, and integration into moves management and solicitation plans beyond event day.
• Collaborate with the Marketing Team to develop compelling event communications and materials aligned with Vizcaya brand and fundraising goals.
• Plan and execute campaign‑related cultivation, milestone and recognition events.
• Maintain an active, year‑round portfolio of event attendees, sponsors, and high‑capacity prospects—deepening relationships through intentional cultivation and stewardship.
• Partner with Advancement team members to support donor and member events, including the annual Lunch and Learn Series, Gilded Edge Next Gen events and membership appreciation initiatives.
• Identify and develop new opportunities, including community‑facing experiences, to introduce prospective supporters to Vizcaya and expand the institution’s base of support.

• Advance Vizcaya’s mission, vision and strategic priorities through fundraising and donor engagement initiatives.
• Collaborate across the Advancement Team to support campaign, membership and annual fund goals outlined in the strategic plan.
• Foster strong relationships with internal and…