Sr. Oncology CTMS Analyst

MUST LIVE IN FLORIDA TO BE CONSIDERED

Job Title:

Senior Oncology CTMS Analyst

Job Description

The Senior Oncology CTMS Analyst manages and supports the Clinical Trials Management Software (CTMS) for a pediatric research institute, ensuring accurate clinical research data, streamlined study operations, and robust reporting. This role combines hands-on CTMS configuration, data entry, and workflow optimization with collaboration across research, finance, education, and information technology teams to support high-quality oncology clinical trials and research activities.

Responsibilities

+ Manage and support the Clinical Trials Management Software (CTMS) on a daily basis, including adding, editing, and updating study and subject information.

+ Perform CTMS data entry and maintain up-to-date protocol information, study details, and research subject data.

+ Create, develop, and maintain study calendars within the CTMS for new studies and protocol amendments.

+ Build and amend budget shells and financial schedules for new and existing clinical research study protocols.

+ Generate and deliver metric and KPI reports from CTMS data for research administration and Senior leadership, ensuring accuracy and timeliness.

+ Update and maintain enrollment and screening dashboards to reflect current research study activity and performance.

+ Prepare and provide research study progress reports, including patient screenings, enrollments, and other key indicators, to hospital units involved in research.

+ Collaborate with research finance staff to meet reporting requirements and ensure compliance with research finance policies and procedures.

+ Enter research patient information and data into the CTMS within 72 hours of enrollment, patient visits, or patient-related events.

+ Apply Good Clinical Practice (GCP) principles in the conduct and documentation of clinical trials in accordance with established protocols.

+ Follow the research institute's Standard Operating Procedures, as well as HIPAA and FDA guidelines for clinical research, and stay current with updates to these procedures and regulations.

+ Translate user requirements into functional and technical design specifications for CTMS and related cloud applications, and review these specifications with stakeholders for accuracy.

+ Lead small to medium complexity initiatives for the research institute's suite of cloud applications, including upgrades, workflow enhancements, and configuration changes across design, build, and test phases.

+ Serve as a mentor and subject matter expert on CTMS and related applications for internal and external clients and team members.

+ Collaborate with the Research Institute Education team to design, deliver, and improve CTMS training and development programs for users.

+ Act as a liaison between research operations, vendor partners, and the Information Technology Department to coordinate system changes, troubleshoot issues, and optimize performance.

+ Establish and maintain strong working relationships with hospital departments and research stakeholders to support smooth study operations and communication.

+ Use software tools such as word processing, scheduling, contact databases, email, web browsers, hospital records systems, and other database applications to support daily responsibilities.

+ Maintain a high level of organization, accuracy, and confidentiality in all aspects of clinical research data management.

Essential Skills

+ Bachelor's degree (required).

+ At least 4 years of experience in research and healthcare data entry.

+ Hands-on experience with Clinical Trials Management Software (CTMS) in a clinical research environment.

+ Experience in clinical research, particularly in oncology.

+ Knowledge of clinical trial processes and Good Clinical Practice (GCP).

+ Understanding of research protocols and research study-related workflows.

+ Strong compliance mindset with the ability to follow HIPAA, FDA, and institutional policies and procedures.

+ Excellent communication skills for working effectively with both children and adults in a clinical research setting.

+ Excellent organizational skills with strong attention to detail.

+ Ability to manage time effectively and handle multiple tasks and deadlines.

+ People-oriented approach with flexibility and adaptability to change.

+ Proficiency with software applications including word processing, scheduling tools, contact databases, email, web browsing, hospital records systems, and other database software.

+ Ability to interpret user needs and translate them into functional and technical specifications for system configurations and enhancements.

Additional

Skills & Qualifications

+ Experience in pediatric clinical research in a hospital setting (preferred).

+ Previous experience supporting oncology-focused clinical trials or research programs.

+ Experience mentoring or serving as a subject matter expert for CTMS or similar clinical applications.

+ Experience collaborating with cross-functional teams such as research…