Receiving Clerk

Job Summary

Receives and inspects incoming materials, supplies, and equipment. Enters all data into the Lawson computer system, researching the appropriate purchase orders, items and quantities. Corrects and attaches asset tags to all capital assets, IT and CE equipment. Organizes and prioritizes packages for delivery or for storage in the Materiel Distribution facility. Receives credit-return materials from various departments and verifies identifying information and quantity of materials;

placing materials in inventory or contacts company for return. Works under the supervision of the Materiel Distribution Supervisor and under the direction of the Supply Chain Distribution Manager.

• High School education.
• Minimum of 2 years or more experience in warehouse receiving.
• Previous experience with two and four wheel dollies, hand trucks, electric pallet jacks, forklifts, ladders, and hand tools.
• Valid Florida driver’s license.

• Assists Materiel Distribution Inventory Clerk in providing daily reports to the supervisor or manager of items that shelves are at zero on hand or low stock in an effort to be proactive and immediately address stock outs and prevent complaints. Receives credit-return materials from various departments and verifies identifying information and quantity of materials; placing materials in inventory or contacts company for return.
  
  Maintains current knowledge of stock items and their locations. Assists in rotating and putting away stock in designated area. Serves as backup for Materiel Distribution Inventory Clerk during absence.
• Calls vendors upon receipt of orders with discrepancies, (packing slip does not match items in package or short ships and over shipments) in order to maintain accurate receiving in Lawson system. Scans in Ascent System packing slip/receipts accurately, daily for system A/P match. Makes sure all packing slips are filed on a daily basis according to date received in Lawson system.
  
  Purges packing list by the 3rd week of the month to have file available for new month receipts. Bundles and prepares month end receipts for offsite record storage.
• Encourages and promotes teamwork, customer service and safety services, handling all equipment. Contributes to team effort by accomplishing related results as needed. Communicates consistently with Materiel Distribution Supervisor or Manager to keep informed of daily operational issues, concerns, activities, customer issues, and requests.
• Follows department policy and correctly attaches asset tags to all capital assets, IT and CE equipment to be tagged uniformly. Maintains asset tag log appropriately. Prioritizes deliveries and keeps the supply delivery function operating smoothly overseeing that the MD Distribution Clerks make deliveries accurately and in a timely manner. Ensures that all incoming, priority, and refrigerated packages are handled and delivered as priorities.
  
  Oversees MD Distribution Clerk handle palm pilots and delivery documents accurately, obtain legible signatures of all deliveries and files documents by day close.
• Maintains a clean, safe, and well-organized work environment. Makes sure that pallets are stacked neatly and safely. Controls traffic in warehouse area, preventing unauthorized personnel from entering secure area. Coordinates cleaning effort to ensure all staff participates and warehouse is left neat, well organized and secure daily. Demonstrates special awareness of potential safety hazards inherent in parking and moving carts through hospital hallways.
  
  Operates all departmental transportation equipment (forklifts, pallet jacks, delivery vehicles) carefully and safely. Consistently uses proper body mechanics and appropriate personal protective equipment.
• Receives items by unloading vehicles; accepting deliveries; opening cartons. Verifies items (material, supplies and equipment) received by inspecting condition of items; comparing count/measure of items to purchase order and packing list; noting discrepancies. Searches MMIS system to identify appropriate purchase orders to match all packing slips and enters all receiving data accurately into system. If item(s) not on any purchase order, scans and logs in package into Smart Track system and determines whom it belongs to and prepares for delivery.
• Receives JIT items by staging and accepting deliveries; opening cartons, verifies supply items received comparing count/measure of items to purchase order and packing list; noting discrepancies. Contacts JIT vendor with any discrepancies on delivery. Sorts JIT delivery with priority to perpetual inventory locations and assembling delivery carts with pallets. Sorts Par Level locations and non JIT deliveries for distribution to departments.
  
  In afternoon takes par levels counts in departments with palm pilot handheld and sends data for ordering supply items needed for next day.
• Solves problems and meets objectives before being asked or required to do so. Accepts…