Materials and Fulfillment Coordinator

About this position

Organa Bio was founded in 2018 with the mission to become the hub for tissue sourcing, clinical sample processing and contract manufacturing services to support cell and gene therapy developers around the globe. At our core, we continually apply a data‑driven approach with meaningful insights across our strategically located facilities to provide solutions to our clients where they need it most.

Headquartered in Miami, Florida, Organa Bio delivers products and services that span the full development lifecycle – from proprietary tissue supply chains and cellular starting materials to expert development, testing, and other support services that expedite the path to clinical translation.

The Materials and Fulfillment Coordinator will function under the guidance of the Operations Manager and in accordance with established standard operating procedures. They will be responsible for supporting material receipt, inventory management, and order fulfillment at the cGMP manufacturing facility.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Perform material receipt intake for all critical materials according to established Organa Bio procedures.
• Execute the pack‑out of temperature‑sensitive materials/products and facilitate pickup by approved transport vendors.
• Monitor material supply areas within the laboratory and facilities departments.
• Alert management when material inventory levels fall below established minimums or usage merits new orders.
• Assist in the induction of new materials and work cross‑functionally to support vendor onboarding.
• Update product inventory databases and order fulfillment logs contemporaneously and accurately.
• Utilize enterprise systems (ERP) for tracking materials and products.
• Perform occasional transfer of products and materials to specified destinations, completing all chain‑of‑custody documentation.
• Complete appropriate training programs related to material transport and staff safety.
• Professionally engage with staff and vendors to ensure the workplace is safe and efficient.

• Perform other duties as defined within the scope of the position.

• Communication – We feel this is the most important aspect of any job. You must be in communication with your supervisor, and make sure they are appraised of and in agreement with your everyday tasks.
• Timeliness – Everything we do is on a schedule. While we are very flexible in terms of time off and scheduling, we operate on the assumption that our employees will be timely, and if necessary, give plenty of notice of any absences.
• Teamwork – Our operations, testing and systems are complex and multifaceted, so we expect you to work well with our current team members – from those in the lab to those in administration – to ensure we work most cohesively.
• Willingness to Learn – While we expect you’ll come in with a variety of basic skills, we ask that you also come with an eagerness to learn more.
• Demonstrates organizational and time management skills.

Education: A high‑school diploma or equivalent is required.

Experience: Experience in materials management in a GMP/GLP environment is desired. Experience with shipment of medical/clinical materials is highly encouraged.

Computer

Skills:

Proficient in Microsoft Office Products. Experience with Data Ninja, Oracle Net Suite, or similar ERP software is highly recommended.

Certificates & Licenses: N/A

Other Requirements: Bi‑lingual in English and Spanish preferred.