Accounting Operations Specialist

Job Description:
Accounting Operations Specialist

Company: Go Keyless

Location: Miamisburg, OH

Reports To: Senior Controller

Department: Finance

Employment Type: Full-Time

Date Modified: July 2026

At GoKeyless, we're revolutionizing access solutions, connecting people with technology to ensure safety, security, and convenience. As a Value Added Reseller (VAR), we bridge multiple brands and products — offering both standalone solutions and integrated systems for multi-family and commercial properties. We're driven by a commitment to a positive and compassionate workplace, rooted in honesty and integrity, with a focus on simplicity in processes, a pioneering spirit, and, above all, customer satisfaction and success.

For the Accounting Operations Specialist, this means keeping the books accurate, the month closing on time, and every vendor paid correctly and on schedule — so leadership can trust the financial picture and run the business on it.

The Accounting Operations Specialist owns the AP and GL-side back‑office accounting cycle: accounts payable, general ledger, reconciliations, and the AP/GL portions of month‑end close. AR‑side close is owned by the AR Specialist. This role supports inventory and COGS reconciliation owned by the Senior Controller. This role partners closely with the Senior Controller to keep financial data accurate, audit‑ready, and continuously improving.

Beyond transactional accuracy, this role drives process improvement and automation within Net Suite — using AI tools and modern workflow design to reduce cycle times, improve data integrity, and free leadership capacity for strategic financial work.

• Process vendor invoices, manage payment cycles, and maintain vendor master data integrity in Net Suite.
• Resolve vendor inquiries and disputes with a focus on vendor experience and payment SLA performance.
• Execute rebate claims under the rebate program owned by the Senior Controller.
• Own vendor credit recovery: track credit memos, return credits, over payments, and duplicate‑payment credits in Net Suite; apply them against open bills; and recover aging credits before they lapse.
• Reconcile vendor statements to surface missing credits, short‑pays, and billing errors, and keep aged payables current.
• Maintain GL accuracy and ensure transactions are recorded in the correct categories.
• Prepare journal entries, accruals, and reconciliation packages.

• Own and perform AP and GL‑side portions of monthly, quarterly, and annual close. AR‑side close is owned by the AR Specialist under the Senior Controller.
• Perform monthly bank, credit card, and ledger reconciliations.
• Investigate and resolve discrepancies promptly.

• Support inventory and COGS reconciliation led by the Senior Controller, in coordination with Build and Care operations.
• Track project material cost to close and surface variance for margin reporting.

• Manage sales tax on purchases: issue and maintain resale and exemption certificates to vendors, and verify vendor‑charged tax. Transitions from the Senior Controller on a phased basis.

• Identify and implement automation in AP, close, and reconciliation workflows.
• Use AI tools to reduce manual processing and improve accuracy.
• Co‑own Net Suite workflow optimization with the Digital Business Analyst.

• Maintain documentation for audit readiness.
• Manage expense reporting and reimbursements.

• Monthly close days — Business days from period end to a complete, reconciled close.
• AP cycle time and on‑time payment rate — Average days to process a vendor invoice and percent of payments made on or before terms.
• Aged vendor credits outstanding — Dollar value of unapplied vendor credits over 60 days, trending to zero. Recovered credit is found cash, so this reads directly to working capital.
• Reconciliation accuracy and exceptions cleared — Percent of accounts reconciled clean and exceptions resolved within the period.